What are the responsibilities and job description for the Executive Assistant position at American Title Solutions?
We’re Hiring: Executive Administrator (Right Hand Role)
This is not a traditional assistant position.
This is a high-trust, high-responsibility role designed to support and elevate a fast-moving Director of Sales & Business Development.
You will be the structure behind the momentum.
The clarity behind the movement.
The person who ensures everything runs smoothly, consistently, and with intention.
You won’t be asked to match the pace.
You’ll be the one who grounds it, organizes it, and strengthens it.
What you’ll be responsible for:
• Managing reporting across deals, commissions, and pipeline
• Ensuring consistent and timely follow-up across all clients and partners
• Maintaining and organizing CRM systems (HubSpot) with accuracy
• Creating and protecting a structured, intentional calendar
• Preparing meetings, classes, and key conversations in advance
• Supporting onboarding for new partners and team members
• Acting as a thoughtful communication filter within the business
• Reviewing work to ensure quality, consistency, and professionalism
You bring a level of care and precision that allows everything around you to function better.
This role is for you if:
• You are naturally detail-oriented and take pride in getting things right
• You find fulfillment in creating structure, organization, and flow
• You are calm, thoughtful, and steady under pressure
• You take initiative and follow through without needing to be asked
• You value professionalism, consistency, and clear communication
You are the person others trust when something truly matters.
This role may not be the right fit if:
• You prefer a slower-paced or highly directed environment
• You struggle with managing multiple moving parts
• You tend to wait for direction instead of anticipating needs
• You find feedback difficult to receive or implement
Success in this role looks like:
• Clear, accurate reporting delivered consistently
• Every client, partner, and deal thoughtfully followed up with
• A business that feels organized, prepared, and intentional
• Leadership able to focus on growth, not catching details
This role is about partnership.
You will work closely with a driven, passionate leader who values your ability to bring structure, clarity, and consistency to a growing business.
If you’re someone who naturally creates calm within complexity and takes pride in being deeply reliable…
We would love to connect.
DM me or apply here: [link]