What are the responsibilities and job description for the Administrative Assistant position at American Structurepoint?
Join American Structurepoint and become part of a team that goes the extra mile for our clients and communities. We live by our values - respect, staff development, results and family. Our team is encouraged to explore new ideas and turn our clients' dreams into reality. With exceptional benefits, training, and mentorship, we pave the way for a rewarding career. Ready for more than just a job? Explore opportunities with us and help improve the quality of life in the communities we serve.
Group: Human Resources
Position: Administrative Assistant
Location: Indianapolis, IN
The Administrative Assistant provides administrative and operational support to the People Operations Team. This role ensures data accuracy, assists with employee lifecycle events, and delivers consistent service to employees while maintaining compliance and confidentiality.
Responsibilities
Onboarding Administration
- Enter new hire information into HR systems
- Transfer and verify candidate and employee data between recruiting and HR systems
- Coordinate onboarding logistics including orientation schedules and internal communication
- Communicate with appropriate stakeholders regarding onboarding plans and employee placement
- Manage onboarding checklists and track completion
- Prepare and organize new hire paperwork and ensure proper filing within shared systems
- Maintain onboarding documentation and records in compliance with company policies
Reporting and Data Management
- Maintain and update income scenario spreadsheets including annual salary and signing bonus tracking
- Support automation and reporting improvements related to recruiting and HR systems
- Assist with preparing workforce reports and onboarding metrics
HR Operations
- Maintain data accuracy and integrity; support audits and compliance activities
- Track employee lifecycle events (onboarding, transfers, and offboarding) and prepare related documentation
- Identify discrepancies in employee data and escalate appropriately
- Respond promptly to employee HR inquiries and coordinate with payroll, IT, and hiring managers
- Contribute to process improvement ideas
- Generate routine HR reports and metrics for leadership to review
Benefits and Employee Support
- Provide general support to employees by answering questions and directing them to appropriate resources
- Coordination of employee engagement activities
- 5 years of administrative experience required
- Excellent proficiency in Microsoft Office
- Ability to maintain confidentiality and manage multiple deadlines
- Strong attention to detail and organizational skills
Working Conditions:
- Office-based; standard Monday-Friday schedule
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation(s) may be made to enable individuals with disabilities to perform these functions.
- Ability to lift and move materials/equipment up to 20 pounds.
- Frequent walking and standing; occasional bending and reaching.
Employment Type: FULL_TIME