What are the responsibilities and job description for the Office Coordinator - Duluth, WI position at American State Equipment?
Office Coordinator - Duluth, WI
Location: Duluth, MN, 55810
Job Description:
Summary:
Oversee general office operations and procedures, and provide support to colleagues in the office and the field.
Responsibilities:
- Courteously and promptly determines the nature of a caller’s business and directs callers and visitors to the appropriate person, or takes messages (including pertinent information) for the person called.
- Ensure the building and facilities are clean and safe for colleagues and visitors.
- Handle incoming and outgoing mail and packages.
- Monitor inventory and the purchasing of necessary supplies, including but not limited to office supplies, copy paper, and kitchen supplies for the MN locations.
- Assist the Service Manager with various tasks, including work orders, field service calendar, customer purchase orders, creating work orders, and work order folders.
- Scan accounts payable invoices and track MSHA hours and OSHA Inspections.
- Follow all company policies and procedures.
- Maintain appropriate confidentiality of information processed.
- Provide answers to routine inquiries and other information as appropriate.
Education/Experience
- High school diploma or equivalent; certification in office administration is a plus.
- Excellent communication and interpersonal skills.
- Ability to work independently, multitask, and prioritize.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook)
- Ability to handle confidential information with discretion.
- Professional appearance and demeanor.
- Ability to work independently and as part of a team.
- Strong attention to detail and problem-solving skills.
- Familiarity with basic accounting principles.
- Ability to work with a wide range of personalities in a courteous, effective, and efficient manner.
Wage is based on experience - $24.00/hour - $28.00/hour
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
While performing the duties of this job, the employee is frequently required to sit, stand, walk, talk, or hear; use hands to handle, or touch objects or controls. The employee is regularly required to stand and walk. On occasion, the incumbent may be required to stoop, bend, or reach above the shoulders. The employee must occasionally lift to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Work Environment
This position is an office-based position with limited visits to other ASE locations.
Salary : $24 - $28
