What are the responsibilities and job description for the Office Manager position at American StaffCorp Job Board?
We are seeking a highly organized and dependable Office Manager to oversee office operations for a busy electrical contracting company. This role supports field crews, project managers, estimators, and company leadership by keeping administrative, financial and project support processes accurate, efficient and on schedule.
Monday - Friday 7am-4pm / up to $60K DOE / Direct Hire
Responsibilities
Manage daily office operations including phones reception, mail, filing, office supplies, and IT or vendor services
Support electrical contract projects by organizing proposals, contracts, change orders, job progress, reports, permits, project files and closeout documents and job correspondence.
Maintain all employee records, licensing, certifications, safety training, and insurance certificates.
Coordinate communication between leadership, project managers, electricians, vendors and customers
Assist with preparation and send out job invoices to customers. Oversee account receivables. Provide owner with weekly reports.
Track accounts payable, prepare and send out timely payments. Assist with bank deposits.
Maintain payroll and insurance documentation. Assist with health insurance renewal.
Assist with hiring, including new hire paperwork, uniforms, and system procedures.
Schedule office meetings as requested, support company events
Help to improve administrative processes re: projects, payroll, billing, and field operation and keep same running smoothly
Maintain organized records in company software and ensure confidential information is handled appropriately
Qualifications
2-3 years of office management experience
Electrical contracting, construction or skilled traded experience preferred
Familiarity with construction documents such as contacts, change orders, billing, payroll, permits and job cost records is a plus
Strong organizational skills, attention to detail and ability to manager multiple deadlines simultaneously
Professional written and verbal communication required
Experience with Microsoft Office and Quick Books required
Experience with basic accounting, payroll, or construction management software preferred
A dependable, resourceful and trustworthy team player who handles confidential information with discretion.
What We Offer
Full-Time employment
Competitive pay based on experience
Health, dental, vison if applicable
Paid vacation and sick leave
A collaborative team environment with opportunities to grow in the construction industry
#ZR
Salary : $60,000