HVAC Parts Procurement and Dispatcher

Overview

Join our dynamic team as an HVAC Parts Procurement and Dispatcher, where you'll play a vital role in streamlining the supply chain and ensuring timely delivery of essential HVAC parts. This energetic position combines procurement management, parts sourcing, and dispatching responsibilities to keep our operations running smoothly. You'll coordinate with suppliers, manage inventory systems, and communicate effectively across departments to support our commitment to exceptional service and operational excellence.

Duties

• Manage procurement processes for HVAC parts, sourcing components from OEMs (Original Equipment Manufacturers), suppliers, and internal departments to meet demand efficiently.
• Coordinate order placement, tracking, and fulfillment using ERP (Enterprise Resource Planning) systems and inventory management software.
• Dispatch parts deliveries and pickups, optimizing logistics routes and schedules to ensure prompt delivery to job sites or service teams.
• Maintain accurate inventory records through data entry and inventory control systems, ensuring real-time visibility of stock levels.
• Negotiate pricing, terms, and lead times with suppliers to secure cost-effective sourcing solutions while maintaining quality standards.
• Collaborate with warehouse management for shipping & receiving activities, including parts administration, shipping schedules, and equipment repair coordination.
• Communicate internally with service technicians, sales teams, and external vendors to coordinate parts availability and resolve procurement issues swiftly.
• Coordinate with project managers daily for staffing requirements. Post schedules for technicians.
• Communicate with clients for scheduling needs.
• Provide reports to management.
• Collect payments for services.
• Send out invoices and quotes.
• Set up Ipads and Iphones for service technicians. Must be tech savvy.

Qualifications

• Proven experience in supply chain management, procurement management, or parts administration within our HVAC department
• Strong knowledge of Las Vegas areas for dispatching.
• Familiarity with inventory management system.
• Excellent organizational skills, follow up and a think outside the box attitude is needed.
• Excellent negotiation skills paired with a solid understanding of pricing strategies and demand planning techniques.
• Parts knowledge related to HVAC systems is highly desirable.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) for data entry and internal communication purposes. Computer literacy is NOT OPTIONAL. Must be able to type and navigate many programs with ease.

Join us in a fast-paced environment where your expertise in parts sourcing, logistics coordination, and supplier management will directly impact our ability to deliver top-tier service! We value proactive problem-solvers who thrive on collaboration and continuous improvement—ready to make a difference? Apply today!

Pay: $18.00 - $23.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience:

• Appointment scheduling: 1 year (Preferred)
• Purchasing: 1 year (Preferred)
• Office management: 2 years (Preferred)

Work Location: In person

Salary : $18 - $23