Training Administrator Intern

Nature and Scope

Internship opportunity to develop an understanding of training administration in a regulated pharmaceutical manufacturing environment, including Good Manufacturing Practice (GMP) training record retention requirements and training system maintenance. Support the Training Department with data collection, documentation, and process support related to training records, Learning Management System (LMS) administration, and audit readiness. The intern will complete one focused project during the term of employment and deliver a presentation of outcomes to select Training and/or Quality stakeholders.

Ability to complete a 13-week program (from May 18, 2026 to August 14, 2026) and commit to 40 hours per week onsite in Shirley, NY.

Essential Duties And Responsibilities

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

• Support training record retention projects, ensuring compliance for electronic and GMP paper records (e.g., organization, reconciliation, scanning/filing support, controlled storage practices).
• Assist in ongoing maintenance of the Training Management System, including routine system auditing (e.g., training assignment checks, completion/overdue reporting, basic data validation).
• Support training documentation and administrative processes (e.g., rosters, sign-in sheets, record completion checks, internal tracking logs).
• Compile and summarize training data for internal reporting (e.g., completion trends, overdue training, audit requests).
• Perform any other tasks/duties as assigned by management.
  
  

Education Requirements And Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.

• Required Education: Pursuing a bachelor’s degree preferably in Human Resources, Education, Instructional Design, etc.
• Preferred Experience
• Experience working with data-entry heavy systems.
• Comfort with basic data validation/cleanup.
• Experience organizing files using naming conventions/version control and maintaining document repositories.
• Strong computer skills including MS Word, Excel, and PowerPoint.
• High attention to detail; excellent organization and communication; ability to handle confidential/sensitive records; ability to manage multiple tasks and meet deadlines.
  
  

Physical Environment And Requirements

• While performing duties of the job the individual is occasionally required to bend; stoop; crouch; kneel; twist; reach (including overhead); stand; walk; sit; use hands to finger, handle or feel objects, tools or controls; perform repetitive hand/arm motions while sorting, labeling, scanning, boxing, shelving, and transporting records; balance; talk and hear.
• Physically able to lift, carry, push, and pull file boxes and records material weighing up to 25 lbs on a regular basis and up to 40 lbs occasionally, with or without reasonable accommodation.
  
  

Expected Hourly Rate:

$18.50 - $21.00

The hourly rate displayed is the minimum and maximum hourly rate of compensation for the role that the employer in good faith believes to be accurate at the time of the posting of an advertisement for the role. Actual compensation for the role will be based on a number of different factors including but not limited to the candidate’s qualifications, education, knowledge, skills and experience.

American Regent celebrates diversity and we are committed to creating an inclusive environment for all employees. We are an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, or protected veteran status.

Applicants have rights under Federal Employment Laws.

• FMLA poster: https://www.dol.gov/whd/regs/compliance/posters/fmlaen.pdf
• Know Your Rights: Know Your Rights: Workplace discrimination is illegal (eeoc.gov)
• Employee Polygraph Protection Act: https://www.dol.gov/whd/regs/compliance/posters/eppac.pdf
  
  

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• All legitimate communication will come directly from a verified ARI recruiter either by phone or via an americanregent.com email address.
• Our recruiting process includes multiple in person and/or video interviews and assessments.
• If you are unsure about the legitimacy of a message, contact John Rossini at jrossini@americanregent.com before responding.
• We never request payment, bank information, or personal financial details during our offer process.
  
  

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