Staff Accountant - Grants

Overview

The Staff Accountant for Grants will assist the Association in coordinating and have direct charge of private funding, federal grants cooperative agreements. This position will report directly to the Chief Financial Officer (CFO). The position will in also work with all principal investigators and program managers to ensure the smooth operation and reporting of grants made to APHA. The ideal candidate will bring a solid foundation in nonprofit accounting and financial practices.

Responsibilities

Support the finance unit in grant financial activities. Support the growth and expansion of grants, cooperative agreements, and contracts as APHA works to diversify and deepen funding relationships with CDC, other federal agencies, non-profit, and private partners. Assist the principal investigators and senior staff in administering grant funds in a manner that provides confidence, monitor required reporting of all funds, and prepare summaries, reports, or other documents. Develop templates and internal guidelines to standardize grant administration activities, track grant proposal from submissions through closeout, and support all project managers activities as need.

Key Responsibilities

• Grant Financial Management
• Maintain accurate records of grant revenues and expenditures across multiple programs.
• Ensure compliance with funder requirements, including federal, state, and private grants.
• Monitor spending to ensure alignment with grant budgets and allowable costs.
• Provide support to APHA staff on a range of philanthropic and federally funded projects.

• Reporting
• Prepare timely and accurate financial reports for funders, program staff, and leadership.
• Support the development of grant proposals and budget narratives.
• Monitor and analyze all budget trends and make recommendation for cost control for various grants.

• Accounting & Reconciliation
• Record grant-related transactions in accordance with GAAP and nonprofit accounting standards.
• Reconcile grant accounts and ensure proper allocation of expenses.
• Cross-Functional Collaboration

Prepare grant continuation documentation and compile interim and final progress report

Coordinate grant submission applications with principal investigator.

Perform other duties as assigned.

Qualifications

Bachelor’s degree in accounting, Finance or related field or nonprofit accounting certificate a plus. Two years accounting experience with non-profit associations. Familiar with fund accounting and donor restricted funds. Excellent organizational and administrative skills. Ability to communicate effectively, orally, and in writing. Strong people skills required to collaborate effectively with staff, APHA members and external vendors. Working knowledge of computers. Proficiency with Microsoft Office, iMIS, Great Plains reporting, and other federal software. Excellent communications skills (verbal and writing). Detail-oriented with a collaborative team spirit. Must be able to work occasional evening and weekend work as job duties or projects requires and travel to staff. APHA-related meetings as needed. Requires occasional lifting and moving to twenty-five pounds.

Position is based in downtown DC near several metro stations. Hybrid work environment.

Hours: 35 hours a week, full-time, Monday - Friday (daytime). Number of openings: 1.

Applicants who meet the requirements and are interested in being considered for this position should submit the following information at: https://careers-apha.icims.com.

• Cover letter;
• Resume;
• A writing sample;
• Salary requirement;
• At least 2 supervisory references and 1 professional reference (name, title, company name and phone number and email).

Vaccination Policy: New Hires and Employees must adhere to APHA COVID-19 Vaccination Mandate Policy.

CLOSING DATE:   Open Until Filled

SALARY RANGE:  High 60s to low 70s (salary commensurate with experience & job role). APHA offers a competitive salary and excellent benefits.

EEO/AA/VETS/DISABILITY. APHA is strongly and actively committed to diversity in its workplace.