What are the responsibilities and job description for the Affiliate Manager position at American Public Health Association?
The Affiliate Manager is responsible for coordinating day-to-day operations of the APHA Affiliate Affairs department. This position serves as the point of contact for APHA’s 52 state and regional Affiliates, providing communication, logistics, membership/customer service and support for their members and leaders. The Affiliate Manager is an effective communicator, collaborator and highly organized individual who can coordinate budgets, travel, trainings, onboarding and offboarding and more with new leaders. The Affiliate Manager oversees planning and coordination of many National Public Health Week activities and supports internal APHA communication regarding the initiative. The Affiliate Manager works closely with other members of the Affiliate Affairs team and other APHA units including Membership, Alliance for the Public Health, Government Relations, Strategic Communications and the Division of Public Health Policy and Practice include the Center for Climate, Health and Equity.
Affiliates: Support APHA’s 52 Affiliate member organizations and their leaders. Schedule and plan annual training provided to new Affiliate leaders in Washington, D.C., including managing travel budgets and reimbursements. Support the director in organizing Affiliate and monthly regional meetings, webinars and CoA workgroups. Create innovative opportunities to improve communication and collaboration between Affiliates. Utilize communication channels, including social media and newsletters, to share updates and reminders with Affiliate leaders and members about APHA requirements, deadlines and opportunities. Serve as lead APHA staff person overseeing and updating the Affiliate Online Community. Lead annual Affiliate dues assessment project working with Accounting and Membership departments. Manage APHA presidential travel for visits to Affiliates, including coordination of 18 Affiliates’ annual meeting schedules, presidential scheduling and travel, content support and delivery of APHA promotional materials to in-person gatherings. Lead in developing the Affiliate Annual Report and the Affiliate Advocacy and Policy Report (and other reports and deliverables for Affiliate leaders as needed). NPHW: Work with director of Affiliate Affairs and other APHA staff to coordinate and organize the National Public Health Week initiative. Lead NPHW communications efforts internally and with partner organizations and externally to the public. Lead the development, coordination and recruitment for the Keep It Moving Challenge. General: Work with director of Affiliate Affairs and other APHA staff to carry out project support through grants from the CDC, foundations and other grants as assigned. Perform other duties as assigned.
One to three years of experience in affiliate relations, event coordination, membership management, program management, or providing technical assistance. Minimum of one year project/event/grant management experience, preferably in a non-profit setting (an association or membership-based organization). Proven experience and expertise in database management (membership, content, etc.). Experience leading discussions, meeting management, engaging participants, and driving productive outcomes. Comfortable presenting to large and small groups, moderating panels, and representing the organization professionally. Proven exemplary customer service, membership/volunteer management or grassroots organizing and working with leaders and general membership alike. Demonstrated organizational, analytical, logistical and budget management skills.
Ability to work creatively with partner organizations, volunteer leaders and staff. Strong written and verbal communication skills. Ability to manage multiple projects and competing deadlines. Proficiency in personal computers and related software applications. Must be able to work occasional evening and weekend work as job duties or projects require it. Travel to the Annual Meeting is required with other occasional travel possible. Requires occasional lifting and moving up to 25 pounds.
Position is based in downtown DC near several metro stations. Hybrid work environment.
Hours: 35 hours a week, full-time, Monday - Friday (daytime). Number of openings: 1.
Applicants who meet the requirements and are interested in being considered for this position should submit the following information at: https://www.apha.org/careers.
- Cover letter;
- Resume;
- A writing sample;
- Salary requirement;
- At least 2 supervisory references and 1 professional reference (name, title, company name and phone number and email).
Vaccination Policy: New Hires and Employees must adhere to APHA COVID-19 Vaccination Mandate Policy.
CLOSING DATE: Open Until Filled
SALARY RANGE: Mid to high 60's (salary commensurate with experience & job role). APHA offers a competitive salary and excellent benefits.
EEO/AA/VETS/DISABILITY. APHA is strongly and actively committed to diversity in its workplace.