Adminstrative Assistant

We are a leading commercial swimming pool company seeking a reliable and proactive Administrative Assistant to join our team. This role is essential in supporting our managers, technicians, and overall office operations, ensuring our day-to-day activities run smoothly and efficiently.

The ideal candidate will be organized, detail-oriented, and proficient in both oral and written communication. Previous experience as a Secretary or Executive Administrative Assistant is a plus, and familiarity with the industry is highly valued.

Key Responsibilities:

• Answer and direct phone calls in a professional and courteous manner
• Perform accurate and efficient data entry
• Schedule meetings, take detailed minutes, and distribute follow-up materials
• Draft, format, and distribute correspondence, memos, letters, and forms
• Maintain and organize filing systems, both digital and physical
• Update and manage office policies and procedures
• Maintain contact lists and serve as a point of contact for internal and external clients
• Collaborate with executive and senior administrative assistants to support senior management requests and queries

Qualifications & Skills:

• Proven experience as an administrative or office assistant
• Familiarity with office management systems and procedures
• Proficient with office equipment, including computers and printers
• Strong knowledge of MS Office, particularly Excel and PowerPoint
• Excellent time management and ability to prioritize tasks effectively
• Exceptional attention to detail and problem-solving skills
• Strong written and verbal communication skills
• Highly organized with the ability to multitask
• High School diploma required; additional certification as an Administrative Assistant or Secretary is a plus
• Spanish language skills are a plus but not required

BENEFITS

As a member of American Pool, you can expect:

• Medical Benefits, Dental Benefits, Vision Benefits, Healthcare spending accounts (HSA/FSA)
• 401K Benefits
• Employee Assistance Program (EAP)
• Paid Vacation time, Sick time, and Holidays
• Growth opportunities
• A fun, friendly, professional working environment

We are an equal-opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sexual orientation, gender identity, national origin, veteran, or disability status.

Other job-related duties may be assigned and could require work outside of the duties listed. This description is subject to change, at the sole discretion of the Company, and in no way creates an employment contract, implied or otherwise; at will employment remains.

For more information regarding our career opportunities, please visit our website. All your information will be kept confidential according to EEO guidelines. Must have a legal right to work in the United States