Enterprise Real Estate Mgmt - Corporate Office Manager

This position serves as the primary point of contact for office needs, including but not limited to welcoming and directing visitors, reserving and preparing conference rooms, and liaising with vendors.

What You’ll Do

Office Operations:

• Greets clients/visitors, manages incoming mail and packages.
• Maintains office, kitchen, and breakroom supplies, and equipment inventory and organization. Tracks expenditures and process invoices.
• Coordinates repairs/maintenance with onsite Property Management. Liaise with downtown building management regarding repairs, maintenance, and access cards.
• Coordinates with local vendors for catering and office services.
• Manages master calendars for shared conference rooms to prevent conflicts.
• Support for administrative AVP Facilities and Corporate Director of Security.
  
  

Communication & Coordination

• Serves as the primary point of contact for internal and external inquiries.
• Facilitates communication between departments and external partners.
• Supports tasks required for employee onboarding and offboarding, access requests, and desk assignments.
• Provides guidance on local attractions, public transit, and parking for visitors as needed.
• Manages visitor logs and building access passes. Event & Project Support:
• Coordinate office events, client meetings, and workshops.
• Coordinates logistics for meetings and events. Books meeting rooms, coordinates internal/external meetings, manages calendars and assists with office events and training sessions.
• Tracks applicable project timelines and deliverables as needed.
• Assists with new employee setup, including workstation preparation and facility orientation.
  

What You’ll Need

• High school diploma
• Two to four years of experience.
• Additional Qualifications:
• Proficiency in MS Office Suite and other relevant software.
• Ability to work independently and collaboratively.
• Ability to troubleshoot office equipment (printers, coffee machines) and address facility issues proactively.
• Proficiency in managing multiple competing priorities in a fast-paced environment.
• Strong problem-solving and adaptability.
• Demonstrated professionalism and the requirement to maintain confidentiality.
  

This position will require strong organizational, time management, multitasking abilities, and a keen eye for detail. The position will also require strong liaison abilities between building management and local services, as well as exceptional verbal and written communication skills for engaging with diverse stakeholders, including executives and external vendors.

Preferred Qualifications

• Administrative or related experience.
• Two plus years in office administration or coordination roles.
  
  

Our job titles may span more than one career level. The actual base pay is dependent upon many factors, including training, transferable skills, work experience, business needs, and market demands. The base pay is subject to change and may be modified in the future.

American National offers eligible employees and their families medical, dental, vision, and basic life insurance. Employees are able to enroll in our company’s 401k plan. Employees also receive annually a bank of paid time off and paid holidays. We aspire to see people for what they bring to our corporate culture by supporting an inclusive work environment, including an emphasis on a healthy work-life balance, development opportunities, and a casual dress code.

American National is an established, stable, and successful multi-line insurance corporation that has provided financial strength and a sense of security to employees, customers and business partners since 1905. With focus on our organization’s values and cultural richness: Financial Strength, Integrity, Respect, Service and Teamwork (FIRST) and Agility, Collaboration, and Engagement (ACE) we continue to pursue our vision to be a leading provider of financial products and services for current and future generations.

Hiring Practices

The preceding job posting was designed to indicate the general nature and level of work performed by employees assigned to this position. It is not intended to be interpreted as a comprehensive list of all duties, responsibilities, and qualifications. We are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role, but your past experience doesn’t align perfectly with the job qualifications, we still encourage you to apply. You may be just the right candidate for this position or other opportunities at American National.

American National’s recruitment policies help us place individuals in a timely and efficient manner. Only the most qualified candidates will be contacted by our recruiting team. Candidates may check the status of their application(s) by logging into their account. Learn more about our company, by following us on social media: LinkedIn, Facebook, Instagram

American National is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, genetic information or any other legally protected categories. American National is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.