What are the responsibilities and job description for the Executive Assistant position at American Medical Associates?
A multi-site healthcare organization with a corporate office located in Toms River, NJ is looking for a strong Executive Assistant to support the Chief Operating Officer.Requirements:3-5 years of experience as an Executive Assistant, Administrative Manager, or similar role reporting to C-Suite level executives in a healthcare setting.Long-term care/nursing home experience and knowledge strongly preferredHigh proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, and Outlook) and Power BI.An associate or bachelor's degree from an accredited college or university is preferred.Must possess the ability to make independent decisions when circumstances warrant such action.Must be willing to travel as neededPhysical Requirements/Working Conditions:Must be able to work full-time hours in-office.Must be available for occasional travel as needed.Must be able to move intermittently throughout the workday.Meets general health requirements according to company policy.Ability to work beyond normal working hours and on weekends and holidays when necessary.Major Duties and Responsibilities:Serve as the primary point of contact for the COO, managing priorities, communications, and follow-up on key initiatives.Manage and maintain complex calendars, including scheduling meetings, internal touchpoints, external vendor calls, and on-site facility visits across multiple regions and time zones.Coordinate travel arrangements, itineraries, and accommodations.Assist with scheduling leadership meetings, board sessions, team events, and strategic planning sessions.Prepare meeting agendas, talking points, briefing materials, internal communications and follow-up action plans.Capture and distribute meeting minutes, ensuring clarity in assigned tasks and next steps.Coordinate and track regional projects, initiatives, and deliverables to ensure deadlines and objectives are met.Maintain organized filing systems to support efficient documentation and data retrieval.Act as a liaison between the COO, executive team, regional leaders, administrators, and department heads by ensuring clear communication and follow-through.Assist with special projects as assigned by executive leadership, including data collection, research, vendor coordination, and cross-departmental initiatives.Build and maintain trusted relationships with executive team, regional leaders, administrators, and department heads.Represent the COO in interactions with executive team, regional leaders, administrators, and department heads by upholding a high level of professionalism and discretion.Maintain a high level of confidentiality regarding sensitive organizational, financial, personnel, and strategic information.#7422
Salary : $80,000 - $95,000