What are the responsibilities and job description for the Portfolio Community Manager position at American Management of Virginia?
Job Description
Minimum of 4 years of community management business experience including experience in and knowledge of condominium property management with a strong understanding of club operations. Ability to be a team leader. Strong written and verbal communication, organization, financial, and budgeting skills. Excellent work processing, mathematics and computer skills required, CMCA Required- Commitment to obtain PCAM or AMS designations.
Duties and Responsibilities:Assure that the policies, resolutions and other acts of the board are carried out. Be knowledgeable of all Association Governing documents, Rules and Regulations, applicable state and federal laws, and general legal requirements of a community association. Provide excellent customer service and maintain open lines of communication with fellow Associates, homeowners and Board of Directors, general knowledge and understanding of building systems and components. Be available to be on-call to handle after-hours emergencies. Prepare weekly and monthly corporate and regional reports, as required. Follow all policies and procedures of the company. Be proactive in recommendations to the board in revenue generation, cost saving opportunities, and toward processes and procedures. Such other duties and responsibilities as may reasonably be directed and required.
Fiscal:Provide input and assist and board of Directors with the preparation of the Association’s annual budget. Be responsible for the daily implementation of the annual budget, perform general financial management and record keeping. Attend regular meetings of the Board of Directors, to review the Association’s fiscal and financial status. Be responsible for coordination of receipt and review of invoices for services and ensure timely payment of bills. Assist Association counsel to provide legal advice as issues may be presented.
Physical Requirements:Prepare specifications needed for all services received by the Association (e.g., landscaping, snow, trash, insurance, pool, etc.)Manage bid process, review bid spec proposals and comparison spreadsheets and make board recommendations as appropriate. Negotiate Association contracts for routine services, subject to the Board’s approval, and Association counsel as needed.Oversee work performed by association vendors and manage vendor relations inclusive of experience with security vendor management Hire, supervise, train, schedule and evaluate other association staff.
Governance / Administration:Ensure maintenance of all files, records and correspondence in accordance with company procedures and good business practices. Attend all Board meetings. Prepare board meeting agenda, monthly management report and all other reports and material needed for Board Packet. Coordinate activities of association professionals including attorneys, auditing firms and engineering firms.
Community Relations / Communication:Provide excellent customer service and maintain open lines of communication with fellow Associates, homeowners and Board of Directors.
Capable of working extended hours, to include evenings, weekends and holidays as necessary.
Job Type: Full-time
Pay: $45,943.15 - $80,000.00 per year
Ability to Commute:
- Manassas, VA 20109 (Preferred)
Ability to Relocate:
- Manassas, VA 20109: Relocate before starting work (Preferred)
Work Location: In person
Salary : $45,943 - $80,000