What are the responsibilities and job description for the Office Administrator position at American Legend Homes?
About the Role:
American Legend Homes is a family and employee-owned residential homebuilder seeking a punctual, reliable, and highly motivated team player to serve as the Receptionist for our corporate office. The position will report directly to the Executive Assistant.
Key Responsibilities:
Required Skills and Abilities:
Qualifications:
Benefits:
We offer a competitive salary, medical, dental, and vision benefits, paid vacation, 401(k), and ESOP Plan. Hours: Monday-Friday 8am-5pm, with the ability to stay for closing requirements, as needed.
American Legend Homes is a family and employee-owned residential homebuilder seeking a punctual, reliable, and highly motivated team player to serve as the Receptionist for our corporate office. The position will report directly to the Executive Assistant.
Key Responsibilities:
- Answer all calls courteously and in a timely manner
- Maintain a professional appearance and friendly demeanor at all times
- Field incoming calls and provide accurate information or route the call to the appropriate department or individual
- Monitor the company voicemail box
- Professionally greet all guests and provide hospitality as appropriate
- Ensure that conference rooms and public areas, including the kitchen and refrigerator(s), maintain a neat and clean appearance
- Prepare, address, and meter outgoing mail daily
- Oversee all mail center supplies and restock as necessary
- Receive and distribute all package deliveries and incoming faxes
- Maintain division office supplies list
- Assist with administrative tasks such as:
- Typing, filing, copying, and scanning
- Set up new home files
- Prepare monthly customer letters via mail merge
- Export monthly files from BRIX and prepare for survey company
- Assemble Homeowner Road Map books
- Create/maintain community emergency contact lists
Required Skills and Abilities:
- Maintain exemplary attendance, consistent punctuality, and be a dependable team player
- Possess strong organization and communication skills
- Present a positive attitude and a professional appearance
- Must be able to multitask in a fast-paced environment; meeting daily, weekly, and monthly deadlines
- Demonstrate a strong attention to detail
- Able and willing to learn and quickly adapt to existing business processes
Qualifications:
- Proficiency in Microsoft Office
- Knowledge of BRIX software is a plus
Benefits:
We offer a competitive salary, medical, dental, and vision benefits, paid vacation, 401(k), and ESOP Plan. Hours: Monday-Friday 8am-5pm, with the ability to stay for closing requirements, as needed.
