Payroll Coordinator

POSITION OVERVIEW 

The Payroll Specialist is responsible for all phases and activities necessary to process payroll, including maintenance of related payroll records and related duties for all companies.  This position works closely under the direction and supervision of the Executive Director of Human Resources in order to carry out all necessary financial management and fiscal control policies and activities for administration.

PRIMARY DUTIES & RESPONSIBILITIES 

• Responsible for the timely and accurate delivery of bi-weekly and monthly payroll input through ADP for all Companies.

• Responsible for the timely and accurate processing annual bonuses

• Update and maintain all pertinent information that affects payroll issues through the ADP Database, including reviewing timesheets and entering timesheet data, verifying check register, labor distribution, taxes, pension, and all employee deductions

• The primary point of contact with employees regarding time, attendance, payroll issues, and questions

• Tracking employee work hours alongside the employee's Supervisor, updating records when an employee’s status changes

• Checking and auditing timekeeping records; verifying records are following established standards

• Liaise with all department heads on a bi-weekly basis to ensure accurate timekeeping records for employees 

• Prepare all contracts for Teachers and Teacher Assistants for the upcoming school year

• Prepare all stipend contracts for the upcoming school year.

• Prepare and submit all 401K related reports and funds for all Companies on a bi-weekly basis and prepare yearly reports as needed

• Process wage garnishments, pay levies, and any other court-ordered involuntary wage withholding payments

• Work with current payroll software (ADP) for technical issues with time reporting system

• Processing of year-end reports, distribution and reconciliations of W-2 information and Health Care Values 

• Adhere that the federal filing deadlines for ACA reporting are consistent with W-2 & 1099 reporting.

• Work closely with the Benefits Administrator to maintain accurate health-related payroll deductions

• Continuous maintenance and yearly audit of employee accrual vacation and personal time balances in ADP

SECONDARY DUTIES & RESPONSIBILITIES 

• Prepare and coordinate all supplemental information that affects employee’s gross payroll throughout the school year.

• Maintain accurate deductions for employee benefits including insurance, 401K, State or federal-mandated levies or deduction orders

• 401K enrollment and changes

• Maintaining an accurate count of employees for service pins and bonuses  

• Bank Deposits as needed for Business Office

• Customer assistance in the Business Office

• Primary Contact for Governmental Agencies

• Performs other related duties as assigned. 

QUALIFICATIONS/EDUCATION/EXPERIENCE 

• High school degree or equivalent required

• Bachelor’s degree preferred

• At least two years of related experience is preferred

• Working knowledge of the ADP payroll system

• Knowledge of Federal and State payroll requirements

• Confidentiality and discretion of sensitive information

SKILLS & ABILITIES 

• Excellent verbal and written communication skills. 

• Excellent interpersonal and customer service skills.

• Excellent organizational skills and attention to detail.

• Working understanding of payroll principles, practices, and procedures.

• Excellent time management skills with a proven ability to meet deadlines.

• Ability to function well in a high-paced and at times stressful environment.

• Proficient Computer skills; ex. Mac and Google 

WORK ENVIRONMENT

• Office

• Shared office space

PHYSICAL REQUIREMENTS

• Extended periods of time sitting and/or standing

• Ability to bend, reach, and stoop 

• Long periods of time on the computer

• Ability to lift up to 25 pounds

BENEFITS

BENEFITS 

• 100% free tuition for all employees’ eligible children *

• 50% discount for Summer Education for employees’ eligible children

• Free Summer Day Camp for employees’ eligible children while working over the summer.

• Free early care & after-care for employees’ eligible children while working

• Yearly bonuses 

• 401K with partial employer match after a year of employment

• Health, Dental, and Vision insurance 

• Supplemental Insurance plans available

• Pet Insurance options

• Short-term & Long-term Disability options

• Life Insurance at no cost to the employee

• Affordable Company housing when available

• Additional earnings available through Tutoring Department and Summer Education Programs

• Free Continuing Education available

* This benefit is based on space availability and child acceptance to the school.

OTHER

• Seasonal Overtime may be required

• Travel between offices may be required