What are the responsibilities and job description for the Office Assistant position at AMERICAN LEARNING?

American Heritage Schools of Palm Beach County is currently accepting applications for Office Assistant.

POSITION OVERVIEW

The Office Assistant provides administrative support to ensure the efficient operation of the office.

PRIMARY DUTIES & RESPONSIBILITIES

Provide friendly and exceptional customer service by greeting guests entering the Office and answering calls, voicemails and emails in a timely manner. Assist parents with a variety of student/teacher related questions.
Create, share, maintain, and update spreadsheets/documents to assist in communications between office staff and administration.
Keep all paperwork, forms & handouts for parents up-to-date and organized. Maintain and update various annual documents.
Responsible for maintaining office supplies and submitting supply orders for office staff.
Responsible for maintaining the aesthetics and appearance of the office space.

SECONDARY DUTIES & RESPONSIBILITIES

Assist all Office staff and administration with projects, filing and any other requested assistance as needed.

QUALIFICATIONS/EDUCATION/EXPERIENCE

High School diploma or equivalent ( Bachelors Degree preferred)
Experience in a high volume office setting
Administrative assistant experience preferred but not required

SKILLS & ABILITIES

Must have excellent customer service skills
Excellent verbal and written communication skills
Must be able to multitask
Highly organized
Attention to detail and accuracy
Technologically savvy and ability to adapt to new software quickly
Self-motivated
Completes tasks independently
Professional in all situations

	WORK ENVIRONMENT
	Upper School Offices - Palm Beach Campus
	PHYSICAL REQUIREMENTS
	Extended periods of time sitting and/or standing Ability to bend, reach, and stoop Long periods of time on the computer Ability to lift up to 15 pounds
	BENEFITS
	100% free tuition for one of the employees’ eligible children * 50% discount for Summer Education for employees’ eligible children Free early care & after-care for employees’ eligible children while working Yearly bonuses 401K with partial employer match after a year of employment Health, Dental, and Vision insurance Supplemental Insurance plans available Pet Insurance options Short-term & Long-term Disability options Life Insurance at no cost to the employee Affordable Company housing when available Free Continuing Education available * This benefit is based on space availability and child acceptance to the school.
	OTHER
	Seasonal Overtime may be required

Employee understands that other tasks or duties may be added or assigned periodically, at the discretion of the administration. The School reserves the right to modify, change, or amend this job description at any time. This is not a contract of employment. If you are employed under a contract with the School, you should refer to your contract regarding specific terms outlined therein concerning the duration of your employment. This job description supplements your duties and responsibilities. This job description does not alter your “at-will” status.

AHS is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the employer will provide reasonable accommodations to qualified individuals with disabilities and encourage both prospective and current employees to discuss potential accommodations with the employer.

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