What are the responsibilities and job description for the IT Portfolio Manager position at American IT Systems?
IT Portfolio Manager
Location Austin B41, 10000 Spectrum Drive, Austin, TX
Onsite Requirement Yes
Number of days onsite 5 Days
Must Have Skills
Skill 1 you will be directly working for the MD and should possess the ability to communicate and present at an executive level
Skill 2 rolling up all IT spend for a total cost of ownership and show backs, managing relationships with key stakeholders to drive data collections and reporting
Skill 3 also includes conducting annual planning sessions with key stakeholders to identify top technology priorities for current and future
Skill 4 Capacity planning for initial and ongoing identification of resource needs and scheduling will be used for making critical portfolio decisions.
Job Description: In this role, you will be directly working for the MD and should possess the ability to communicate and present at an executive level.
The primary responsibilities include financial reporting, financial analysis for IT, rolling up all IT spend for a total cost of ownership and show backs, managing relationships with key stakeholders to drive data collections and reporting, and understanding contract forecasting.
For the right candidate, there is a potential for this role to transition from contract to hire.
A significant aspect of this position involves creating an IT Portfolio Plan, which outlines the structure and composition of the IT Portfolio, including the list of projects, programs, and other initiatives.
You will collaborate to develop, manage, and enforce IT portfolio/program/project methodologies and disciplines to ensure strategic alignment with technologies and business goals.
Additionally, you will work together with EA on a governance framework to document portfolio management processes, standards, and governance practices, defining roles, responsibilities, decision-making procedures, and compliance measures.
The role also includes conducting annual planning sessions with key stakeholders to identify top technology priorities for current and future fiscal years, centralizing and overseeing the intake process of technology projects to confirm funding, resources, and risk requirements, and developing and maintaining a project risk prioritization matrix tool to assess projects.
You will drive the process with key stakeholders to prioritize and sequence projects based on their strategic importance, resource availability, risk exposure, and alignment with business objectives. Capacity planning for initial and ongoing identification of resource needs and scheduling will be used for making critical portfolio decisions.
Identifying dependencies and critical paths and conducting regular portfolio reviews with senior leadership will enable informed decisions about the direction of IT investments.
Additionally, you will develop and maintain a risk management plan to mitigate risks that may impact the successful delivery of portfolio projects and programs.
The IT Portfolio Manager continuously reviews the portfolio to identify opportunities for improvement or consolidation and implements innovative reporting metrics to provide visibility into portfolio performance for senior leadership and stakeholders across the IT organization.
The position is also responsible for implementing quality assurance processes and audits together with the compliance team to ensure that projects are delivered timely, meet the highest standards, and meet user expectations.
The IT Portfolio Manager indirectly manages work from IT Project Managers, IT Senior Project Managers, and Business Analysts, and performs related duties as required.
Tools to be used in this role include Tableau, Sievo, ServiceNow SPM, Asana, Excel, Smartsheet, PowerPoint, SAP, Ariba CM, and Jira.