Externship Coordinator

American Institute, founded in 1924 as the Hartford Secretarial School, provides hands-on training for careers in the world of business, legal, allied healthcare, diagnostic medical sonography, and information technology. Recognizing our single, well-defined teaching mission: reflecting job market demands with flexibility in identifying and incorporating new programs to give our graduates an edge in today's competitive job market.

As a full-time team member, you will have access to the following benefits:

• Medical (including prescription), Dental, Vision (UMA subsidized)
• FSA/HSA (Depending on Medical Plan chosen)
• Basic Life Insurance (UMA paid)
• Additional Voluntary Life Insurance (Team Member paid)
• Employee Assistance Program – EAP (UMA paid)
• Long Term Disability (UMA paid)
• Short Term Disability (Team Member paid)
• Supplemental Insurance such as Critical Illness, Accident, and Hospital (Team Member Paid)
• Paid Time Off – 15 days accrued in year 1, 9 holidays, and 1 day of Volunteering Time Off
• 401k (eligible upon completion of 90 days of employment and must be at least 21 years of age)
• Pet Insurance
• Identity Theft Protection
  
  

Purpose of the Position:

The Externship Coordinator is responsible for selecting and approving appropriate externship sites, providing orientation for the on-site supervisors, and providing oversight of the externship experience, including on-site assessment of student experiences and the quality of learning opportunities at least once during each term students are assigned to the externship site.

What you'll do:

• Determine Eligibility: Evaluate students' qualifications and eligibility for externship programs.
• Assess and Place Students: Identify students' strengths and weaknesses to match them with suitable externship opportunities.
• Research and Secure Sites: Investigate potential externship sites, assess their suitability, establish new sites, and secure contracts for each extern.
• Monitor Progress: May conduct regular site visits and maintain communication with site supervisors to monitor and support student progress.
• Evaluate and Improve Performance: Obtain and review site evaluations of students, address any performance deficiencies, and develop action plans to ensure students meet required competencies.
• Counsel Students: Provide guidance to students on externship rules, expectations, and procedures throughout the externship process.
• Other duties as assigned.
  
  

Career Level Expectations:

• Entry-level position.
• Work is supervised.
• Communicates information that requires a high level of accuracy.
• Problems faced are often routine and require critical thinking.
• Desire for growth and professional development.
  
  

Required Skills/Experience:

• High school diploma or equivalent.
• Skills –relationship building/rapport, ability to learn basic technical computer skills, time management, personal accountability and drive.
• Ability to professionally communicate fluently in verbal and written English.
• Ability to support a diverse and inclusive work environment.
• Computer literacy/basic computer skills to effectively navigate and utilize the technology required for the role.
  
  

Preferred Requirements:

• Experience as a medical assistant
• 1 years' experience in customer service, retail customer facing or hospitality role.
• Proficient in MS Office (Word, Excel, PowerPoint) and other business tools such as Microsoft Teams.
• Other skills or abilities - critical thinking, problem solving, organization, interpersonal skills, and multi-tasking.
  
  

Compliance:

• Demonstrate knowledge of, and carefully follows all applicable federal and state laws and rules, compliance requirements and regulations including those prescribed by the U.S. Department of Education, accrediting agencies, state regulations and, and internal policies and procedures.
• Effectively communicate compliance requirements to other staff as appropriate and quickly escalate any compliance concerns to the Compliance department.
  
  

Work Environment/Physical Demands:

• This is a full-time campus position with occasional travel required for site visits, meetings and/or conferences.
• Flexibility to work evenings and weekends, as needed.
  
  

Application Deadline: 06/06/2026

Anticipated Starting Salary Is Based On Experience And Qualifications.

Compensation Range

$23—$24 USD

OUR CORE VALUES

Caring

We believe every student has the potential to be successful in a rewarding career, with the right support. We partner with you from your first day of classes through your search for a job after graduation.

Respect

We view everyone who enters American Institute as a productive adult who deserves respect and the opportunity to excel. Our staff and instructors are dedicated to helping you achieve your goals and realize your potential.

Service

American Institute is committed to the professional and academic success of each student by actively seeking opportunities to provide service both within the campus as well as within the surrounding community.

Integrity

We look forward, not backward. No matter where you come from or what obstacles you've faced in the past, we believe your future is yours to create.

Accountability

When you commit to us, we commit to you. When you walk into American Institute, we focus on helping you continue to move forward, so you can create the life you want to live.

Innovation

We know that the sooner you have the knowledge and skills you need to begin your career, the sooner you can become successful. American Institute offers focused, practical training that gets you out of the classroom and on your way faster than you thought possible.