Programs Coordinator

AIA Seattle Seattle Design Festival (SDF) envision a culture of design that fosters equitable, resilient, thriving communities. AIA Seattle’s mission is to champion the central role of architects in creating and sustaining a better built environment. Seattle Design Festival’s mission is to unleash the design thinker in everyone to illuminate Seattle’s challenges and ignite action. We are member-led organizations, and volunteers inform our work. This interactive relationship allows us to harness the wisdom and leadership of our community to expand our impact.AIA Seattle Seattle Design Festival is seeking a Programs Coordinator to support our educational programs and events, our signature design awards, and the Seattle Design Festival. The ideal candidate will be collaborative, detail oriented, and able to efficiently juggle multiple projects and priorities.Goals of PositionSupport the Programs Team to successfully coordinate and produce well-executed educational programs, awards ceremonies, and events that advance AIA Seattle Seattle Design Festival’s mission, vision, and valuesCollaborate with the Programs Team and all staff to implement the strategic plan and maximize engagement and impact across programmatic effortsEssential ResponsibilitiesEvent Coordination (55%)Support program marketing, maintain up-to-date information, and adhere to communications schedules and deadlinesCoordinate registration and ticket sales and communicate with registrantsSupport the AIA Continuing Education Submission (CES) process, including submitting CE proposal forms to AIA National, and post-event credit reporting and Certificates of Completion to attendeesEnsure all necessary signage, supplies, resources, and print materials are at eventsOrganize day-of event coordination and production for in-person and virtual programsExtend continuing education resources beyond day-of programmingAssist the development of on-demand continuing education opportunities for membersSupport the coordination of individual projects and events, as appropriateVendor, Speaker, Volunteer Coordination (25%)Coordinate and book venue and catering for in-person eventsArrange additional vendor needs, including permitting, equipment rentals, and AVConfirm logistics with speakers, including tracking speaker contracts, marketing materials, and presentation files; scheduling speaker prep calls; and making travel arrangementsLead the recruitment, communication, coordination, onboarding and retention of event volunteersBuild and maintain positive relationships with current and potential vendors, speakers, and volunteersPlanning Evaluation (10%)Support additional tactics to expand engagement and the reach of AIA Seattle Seattle Design Festival programsImplement accessibility efforts to support inclusive events and the overall attendee experienceUpdate programs tools and streamline system processes to improve efficiencies and impactSupport implementation of evaluation tools and processes, including surveying attendees and members, tracking program success metrics, preparing final reports, and evaluating effectiveness of implemented strategies to inform recommendationsPurchasing Finance Reporting (5%)Initiate and track payments to vendors and speakersLead purchasing of program materials for in-person eventsAdhere to budget, reconcile invoices, and track expendituresEnsure that cost efficiencies and earned income targets are maximizedTeam Collaboration Admin (5%)Contribute to the overall success of AIA Seattle Seattle Design Festival programsProvide support to other Programs Team members when needed, and help develop redundancy and back-up plans for the teamCollaborate with the Communications Team on marketing needs, compiling and delivering all relevant program information required for program communicationsCollaborate with the Development Team on sponsorship needs, including delivery of sponsor benefits and coordinating in-kind procurement for event needsAdditional admin needs for Programs Team and organization as neededContribute to and participate in Programs Team meetings and staff meetingsAttend AIA and SDF events and functions as requiredJob SkillsExceptional ability to prioritize and manage multiple projectsOrganized, detailed, and efficient with minimal oversightExceptional people skills, preferably working with skilled volunteersAbility to quickly problem-solve, prioritize, and manage diverse task listStrong written and verbal communication skillsSkilled at motivating team and collaboratorsJob QualificationsDemonstrated coordination experience, preferably with events, programs, and/or projects, preferably in an office or non-profit environmentProficiency in Microsoft Office 365, and familiarity with email list software (Constant Contact), virtual platforms (Zoom), and basic HTML a plusPreferred Candidate AttributesPositive attitude and flexible approachPersonable, collaborative and team-oriented, while also comfortable working self-directed Resourceful, adaptable, self-driven, nimbleAbility to remain flexible in a dynamic work environment Interest in AIA Seattle Seattle Design Festival’s missions, the built environment, and designA commitment to justice, equity, diversity and inclusionOur Team and BenefitsAIA Seattle offers competitive wages and benefits. We seek applicants with a range of backgrounds, viewpoints, and work styles. Our organization is taking active steps through education programs and collaboration spaces to support industry-wide culture change, so that architecture and the allied professions actively attract and retain more people of color, women, and trans people. We are a small office that supports flexibility, creativity, leadership, and the professional development of all our staff. We currently work both in person and remotely and seek ways to encourage collaboration while providing flexibility for work-life balance.This is a full-time hourly position in the range of $23.90 - $29.40 per hour. AIA Seattle benefits include the following:100% premium coverage of medical benefits as well as short term and long term disability and life insuranceDental plan which the company covers at 50% of the premiumCompany provides 401k, matching employee contributions up to 4% of wages per yearNine paid holidays, plus the entire week from December 25th through January 1stNew full-time employees accrue ten days of additional paid time off (PTO) over the course of the year, with an additional day accrued for each year worked up to a total of 15 PTO daysSick leave above the requirements of the City of Seattle and State of WashingtonSixteen hours for paid employee community service each year, which can be used by team members to give time for their passions and interestsWe actively encourage applications from people of color, immigrant and bilingual communities, people of all abilities, members of LGBTQ communities, and people with other diverse backgrounds and lived experiences. We are dedicated to upholding an inviting workplace and co-create organization-wide policies together as part of our team workload for thoughtful and actionable measures to advance sustainability, equity, diversity and anti-racism, and to support industry-wide culture change.We provide equal employment opportunities to all individuals.To Apply:Submit a resume, letter of interest and references through the application portal. Applications received prior to the close of business on Friday, January 23 will be prioritized for consideration.Accessibility accommodations during the job application process are available. Please make direct contact at zoeg@aiaseattle.org.Powered by JazzHR7ejLqqNYTV

Salary : $24 - $29