Administrative Assistant

Administrative Assistant needed in Olympia Fields, IL

• FT/Mon-Fri/1st Shift - $22-25/hr - Weekly Pay

The Administrative Assistant provides high-level administrative support to the Director and Manager of Security, ensuring smooth and efficient daily operations within the security department. This role requires a proactive, organized, and detail-oriented professional who can handle confidential information, coordinate schedules, and communicate effectively with both internal staff and external stakeholders.

Key Responsibilities

• Executive Support: Act as a primary point of contact for the Security Director and Manager, managing calendars, scheduling meetings, and coordinating travel arrangements.
• Communication & Correspondence: Prepare, edit, and distribute reports, memos, and official correspondence related to security operations.
• Record-Keeping & Compliance: Maintain and organize department records, including security logs, incident reports, and compliance documentation.
• Meeting Coordination: Organize department meetings, prepare agendas, take minutes, and follow up on action items.
• Data & Reporting: Compile and analyze security-related data, assist in preparing performance reports, and support the department with tracking metrics.
• Project Assistance: Support security initiatives, policy implementation, and special projects as directed by leadership.
• Confidentiality & Discretion: Handle sensitive security-related information with a high level of confidentiality.
• Administrative Duties: Perform general clerical tasks such as filing, scanning, mailing, and procurement of office supplies.

Qualifications & Skills

• Education: High School Diploma or GED required; Associate’s Degree preferred.
• Experience: Minimum of 5 years of administrative experience, preferably in security, law enforcement, or a related field.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and security-related software systems.
• Communication Skills: Excellent verbal and written communication skills with the ability to interact professionally at all levels.
• Organizational Skills: Strong ability to multitask, prioritize, and meet deadlines in a fast-paced environment.
• Problem-Solving: Ability to anticipate issues, troubleshoot challenges, and support crisis response efforts when needed.
• Attention to Detail: Accuracy in preparing reports, handling documentation, and managing compliance records.

Work Environment

• Office setting with occasional field visits as required.
• May involve responding to urgent requests outside of regular business hours.

#IL

American Heritage Protective Services, Inc. is a Chicago-area based full-service security provider established in March 1998 with an office in Detroit, MI.

Our focused, core services include the following:

• Uniformed Security Officers

• Law Enforcement Trained Officers

• Confidential investigations

• Consulting and assessments

American Heritage Protective Services, Inc. has a continuity of leadership that has a vast amount of experience in the public and private sector at the highest levels. We offer a full range of ancillary services, including Security Consulting & Assessments, Confidential Investigations, Undercover & Business Crime Investigations, Strike & Workforce Reduction Planning, and Expert Witness Testimony. American Heritage Protective Services, Inc. is fully licensed in Illinois, Indiana, and Wisconsin. As a recognized leader in the security industry, we have the ability to provide a wide range of services tailored to your needs (with disciplined adherence to core values of service, responsiveness, and local presence.”

Our respect and care for our employees underpin our differentiated approach. We believe in the diversity of our workforce and in the dignity of the individual. We are committed to the respect and safety of our employees and, at the same time, place the highest value on our relationships with clients.