What are the responsibilities and job description for the Urgent Care Clinic Manager position at American Family Care?
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
(Also Known As: Medical Office Manager | Clinic Administrator | Urgent Care Administrator)
American Family Care (AFC) is on a mission to provide the Right Care, Right Now. As a leader in accessible, walk-in urgent care, we’re redefining patient-first healthcare in communities across the country. If you're a hands-on leader with a passion for healthcare operations and team development - this is your opportunity to drive real impact in a high-growth setting.
American Family Care (AFC) is on a mission to provide the Right Care, Right Now. As a leader in accessible, walk-in urgent care, we’re redefining patient-first healthcare in communities across the country. If you're a hands-on leader with a passion for healthcare operations and team development - this is your opportunity to drive real impact in a high-growth setting.
About the Role
As an Urgent Care Clinic Manager, you’ll be the heartbeat of the clinic - overseeing daily operations, leading a dynamic team, and ensuring exceptional patient experiences. This role combines the fast-paced environment of urgent care with the long-term leadership impact of healthcare administration.
You’ll supervise Medical Assistants, Receptionists, and X-Ray Techs while partnering closely with Providers and Advanced Practice Professionals. From patient satisfaction and staff engagement to scheduling, compliance, and P&L management - you’ll have full ownership of your center’s performance.
Key Responsibilities
- Lead and mentor non-provider staff, cultivating a culture of service, accountability, and operational excellence.
- Manage day-to-day clinic operations - ensuring smooth patient flow, scheduling accuracy, and efficient resource use.
- Monitor and improve KPIs, including wait times, patient satisfaction (NPS), staff turnover, and budget adherence.
- Maintain full compliance with healthcare regulations (HIPAA, OSHA) and internal protocols.
- Handle recruiting, onboarding, scheduling, payroll, and performance management.
- Serve as the primary liaison with regional leadership and communicate performance data and improvement plans.
- Oversee clinic finances, including budget control and P&L tracking.
- Jump in as needed to support on the floor, especially during peak hours.
What We’re Looking For
- 3 years of healthcare management experience, preferably in urgent care, outpatient, or ambulatory care.
- Strong leadership background - able to coach, inspire, and retain high-performing teams.
- Clinical experience or Medical Assistant certification a plus.
- Proficient in scheduling and payroll systems; EMR experience (especially Experity) highly preferred.
- Solid understanding of healthcare administration, compliance, and budget management.
- Excellent communicator with strong emotional intelligence and decision-making skills.
Why Join AFC?
- A mission-driven culture centered around patient care and access.
- Nationally recognized brand with growth opportunities across markets.
- High-impact role with autonomy and daily variety.
- Ongoing training and leadership development.
- Competitive compensation and benefits.
Ready to Make an Impact?
Apply now to become an essential leader in our urgent care mission. Bring your expertise in healthcare management—and help us deliver the Right Care, Right Now.
Work environment
Work environment
Fast-paced urgent care with frequent role-switching; prolonged standing/walking; routine exposure to blood and body fluids (strict PPE adherence); occasional lifting up to 25–30 lbs; weekend/evening shifts and float coverage as needed.
American Family Care provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
AFC is committed to pay equity and transparency. The expected pay range for this role is $XX.XX – $XX.XX per year. Final compensation offers will be determined based on a combination of factors, including experience, certifications, education, and geographic location. In addition to base pay, AFC offers a competitive benefits package and advancement opportunities (varies by full-time/PRN/part-time status).