What are the responsibilities and job description for the Front Office Medical Assistant position at American Family Care Thousand Oaks?
Benefits:
- 401(k)
- Flexible schedule
- Health insurance
- Paid time off
Benefits & Perks
- Paid Time Off (PTO)
- Health Insurance
- Dental Insurance
- Retirement Benefits
- Employee Referral Incentives
- Great small business work environment
- Flexible scheduling
- Additional employee perks
Company Overview
American Family Care (AFC) is one of the largest primary and urgent care providers in the United States, delivering high-quality healthcare services seven days a week on a walk-in basis. Our modern medical centers focus on the episodic treatment of acute illnesses and injuries, workers’ compensation cases, and occupational medicine.
Our clinic is equipped with an onsite laboratory and in-house X-ray capability to provide efficient and convenient care for our patients.
AFC is the parent company of AFC Franchising, LLC (AFCF). This position is with a locally owned and operated franchised location. Specific job duties and benefits may vary by franchise.
Job Summary
The Front Office / Medical Assistant is responsible for ensuring efficient patient flow by accurately checking patients in and out, verifying insurance, collecting payments, and maintaining patient records. This role also provides clinical support under the direction of a licensed provider in an outpatient urgent care setting.
Responsibilities
Front Office Duties
- Prepare the clinic for opening each day by reviewing the facility, launching system applications, and preparing patient registration materials.
- Greet patients, distribute intake paperwork, and obtain copies of insurance and identification cards.
- Register patients, update records, verify insurance coverage accurately, and complete check-out procedures.
- Collect and process patient payments, including co-pays, deductibles, and outstanding balances.
- Address billing questions and assist with payment collection.
- Provide excellent customer service and respond promptly to patient needs.
- Assist with follow-up appointments and medical documentation requests.
- Balance daily patient charges (cash, check, credit cards) against system reports.
- Complete closing procedures and submit required reports.
- Follow cash control procedures and secure financial assets.
Clinical Duties
- Obtain patient vital signs, medical history, and reason for visit.
- Prepare patients for examination by the provider.
- Explain procedures and treatments to patients.
- Perform ordered tests accurately and in a timely manner.
- Administer medications and treatments according to approved protocols.
- Perform phlebotomy and prepare specimens for in-house or reference laboratory processing.
- Conduct laboratory testing, quality control, and equipment maintenance.
- Respond to lab messages and patient callback requests.
- Perform drug screening procedures according to established regulations.
- Document and administer immunizations as directed.
- Coordinate referrals and obtain service pre-authorizations when needed.
- Prepare exam rooms and sterilize instruments, equipment, and supplies.
- Maintain complete and accurate medical documentation.
Qualifications
- High School Diploma or equivalent required
- Medical Assistant Certification IS A MUST!
- Previous medical clerical or urgent care experience preferred
- Basic computer skills (Microsoft Office, EMR systems)
- Strong attention to detail and accuracy
- Excellent customer service and communication skills
Salary : $21 - $24