What are the responsibilities and job description for the Executive Office Administrator position at American Equipment Service?
American Equipment Service is a family-owned small business looking for a reliable, motivated, and organized Executive Administrator to join our team. We take pride in the small-business tradition of putting customer service, teamwork, and doing things the right way first.
This is a hands-on position with a variety of responsibilities. The ideal candidate is someone who enjoys working with people, is willing to learn, pays close attention to detail, and can confidently manage multiple tasks in a fast-paced environment.
What You'll Do
- Work closely with company leadership
- Oversee floor plan equipment tracking and ensure accurate inventory records
- Prepare, process, and maintain accurate equipment sales orders and related paperwork
- Enter and process vendor invoices
- Create customer invoices
- Assist with Payroll duties
- Receive and record customer payments
- Track A/P and A/R
- Verify billing information for accuracy
- Answer and direct incoming phone calls
- Provide friendly, professional service to customers
- Assist customers with questions and general requests
- Greet and direct walk-in customers to the appropriate department or team member
- Maintain organized and up-to-date customer files and paperwork
- Assist with marketing and online activities
- Help maintain a clean, organized, and welcoming showroom
- Assist other departments and team members as needed
What We're Looking For
- Friendly and professional attitude
- Excellent customer service and communication skills
- Strong attention to detail and organizational skills
- Ability to learn new processes and computer systems
- Ability to multitask and prioritize responsibilities
- Dependable, hardworking, and willing to be part of a team
Why Join American Equipment Service?
We are a family-owned business that values our employees and takes pride in providing excellent service to our customers. You'll have the opportunity to learn multiple areas of the business and develop valuable skills while working alongside a team that works together to get the job done.
Benefits:
- 401(k)
- 401(k) matching
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
Experience:
- administrative: 5 years (Preferred)
Ability to Commute:
- Sabina, OH 45169 (Required)
Work Location: In person