What are the responsibilities and job description for the Executive Assistant position at American Equipment Mfg?
Position Summary
American Equipment Manufacturing is seeking an accomplished, highly organized Executive Assistant to provide direct support to senior management. This is a high-trust, high-visibility role requiring exceptional professionalism, discretion, judgment, organization, and follow-through. The successful candidate will anticipate needs, manage competing priorities, and represent the company professionally with employees, customers, vendors, and business partners.
Essential Responsibilities
- Manage executive calendars, appointments, meetings, reminders, deadlines, and evolving priorities.
- Coordinate meeting logistics, agendas, notes, action items, and follow-up to ensure commitments are completed.
- Prepare, proofread, format, and organize professional correspondence, reports, presentations, and business documents.
- Screen, organize, and prioritize incoming communications and requests; maintain timely follow-through.
- Coordinate travel arrangements, itineraries, reservations, and related logistics as needed.
- Maintain confidential executive files and records and handle sensitive information with a high degree of discretion.
- Support special projects and changing business priorities while maintaining a polished, professional executive-office environment.
Qualifications & Job Details
- Prior experience supporting an executive, business owner, senior leader, or other high-level professional strongly preferred.
- Polished written and verbal communication, sound business judgment, and professional presence.
- Exceptional organization, attention to detail, follow-through, and ability to manage multiple priorities with minimal direction.
- High level of discretion and confidentiality; resourceful, proactive, and comfortable taking initiative.
- Strong Microsoft Office skills and proficiency with ERP/business systems; able to learn new systems quickly.
- Experience with customer billing/invoicing platforms such as OpenInvoice and GEP SMART highly valued.
- Bachelor's degree in Business Administration, Management, Accounting, or related field preferred; strong relevant experience considered.
Employment: Full Time
Location: Farmington, NM 87401 In Person
Reports To: Senior Management
Industry: Manufacturing / Upstream & Midstream Oil & Gas Equipment
- 401(k) with matching
- Health, dental & vision insurance
- Life insurance
- Paid time off
Job Type: Full-time
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $47,741 - $70,514