Book-Keeper

Location: Warren, RI 02885

Company: American Ecotech

Job Type: Full-time

Salary: Highly competitive salary, based on experience

About Us: American Ecotech is a world class leading Scientific Environmental Ambient Air Monitoring company dedicated to helping our customers acquire valid accurate air monitoring data. We are a fast growing small business organization, with a team of 30 people. American Ecotech is a focused and ambitious organization committed entirely to helping scientists, researchers, government, and industrial entities accurately measure what is in the air. Our customers encompass various government agencies, major industrial facilities, environmental consulting firms, and various scientific and research organizations. We love working with hundreds of scientists and engineers who share the same passion we do.

When you are part of the team at American Ecotech then you are helping the world to breathe better. Your work will have a real-world impact, and you’ll be supported in achieving your career goals.

Position Summary : American Ecotech is looking to add a Book-Keeper to our team! We are seeking a highly skilled Book-Keeper to join our dynamic team and become an important part of our team’s success. In the role of Book-Keeper at American Ecotech, you will be working directly with the company Financial Manager and will conduct daily accounting tasks and be responsible for financial data entries, record payments and adjustments, various government forms and preparations. Our “financial department” consists of you (Book-Keeper) and a full time Financial Manager, as well as an external CPA and an external 401k Manager. You will have a high degree of responsibility for all corporate data entry financial matters, and you must be able to demonstrate significant previous financial experience working within or for small business entities of the size of approximately 10 to 200 staff, and of $2M – $40M revenue.

Detailed Job Description: The Company Book-Keeper will be responsible for a range of data entry and management tasks in support of the financial operations of our company, ensuring accurate financial reporting, and implementing effective financial strategies. This role requires a strong understanding of financial principles and excellent analytical skills. At least 3 years prior experience using Quickbooks and working in an environment that involved inventory management is critical.

Key Responsibilities:

• Prepare day to day data entry transactions in the company’s QuickBooks Enterprise Manufacturing and Wholesale accounting System, including
  • Accounts Receivables/Customer Invoicing
  • Accounts Payables Processing
  • Weekly check runs
  • Recording of Credit Card Payments and expense allocation to Correct Customer Accounts
  • Assist the Financial Manager to reconcile bank and credit card accounts
  • Input inventory transactions in company accounting system, to help accurately maintain inventory stock.
  • Fixed Assets financial management – various data entry and oversight tasks
  • Assist Financial Manager to help accurately track Job Profitability
• Assist with payroll processing utilizing ADP Payroll
• Bi-Weekly Payroll Tie-Outs to Time Tracking Software
• Maintain employee records
• Bank deposits
• Gather and input information required for sales tax preparations and other monthly financial reporting
• Monthly and Quarterly Sales Tax Filings for Multiple States
• Other general bookkeeping tasks
• Make Deposits into Employee 401K benefits plan
• Help update cash flow reports, budgeting reports, and financial planning reports.
• Liaise with our external insurance broker when needed for company insurance tasks.

Requirements:

• A degree or similar equivalent academic experience within a Finance or Accounting field.
• Minimum of 3 years of work experience in financial book-keeping.
• Strong knowledge of financial principles, accounting practices, and regulations.
• Proficiency in financial software and tools including QuickBooks and Excel is critical.
• Excellent analytical and problem-solving skills.
• Effective communication and interpersonal skills.
• Ability to work under pressure and meet deadlines.
• This position is full time, and it is not a “work from home” position. Therefore, candidates applying for this position must be willing and able to work in the American Ecotech Warren office during regular business hours from Monday to Friday.
• Proven ability to work independently with a minimum of supervisor input.
• Must be proficient in the English language.
• Must be able to pass a criminal background check.
• Must be authorized to work in the U.S. without sponsorship.

Benefits:

• Competitive salary based on experience.
• Health, dental, and vision insurance.
• Retirement plan with company match.
• Paid time off and holidays.
• Professional development opportunities.
• Friendly and collaborative work environment.
• Gym membership.