Bookkeeping Administrative Assistant (Part-Time, Onsite)

Bookkeeping Administrative Assistant (Part-Time,Onsite)

Warren, RI
Part-Time | 20–25 Hours Per Week

We are seeking a reliable and detail-oriented Bookkeeping Administrative Assistant to support daily bookkeeping, billing, and administrative operations. This position plays an important role in supporting the day-to-day financial and office functions of the business by entering invoices and bills into QuickBooks, applying customer payments, monitoring and following up on outstanding balances, maintaining accurate records and filing systems, and assisting with customer and vendor communications to help keep operations organized and running efficiently.

The ideal candidate is organized, dependable, and comfortable managing multiple responsibilities in a fast-paced small business environment. Previous bookkeeping and administrative experience is required, along with experience using QuickBooks and general office systems. This position works closely with and reports directly to the Finance Manager to support daily operational and financial needs.

Responsibilities

• Enter bills and maintain accurate records in QuickBooks
• Receive and apply customer payments
• Assist with processing and tracking vendor payments
• Follow up on outstanding balances and past due accounts
• Maintain organized digital and physical filing systems
• Assist with general administrative and office support tasks
• Communicate professionally with customers and vendors regarding billing and payment status
• Support day-to-day operational and administrative needs as assigned
• Handle confidential financial and business information with professionalism and discretion
• Maintain a high level of accuracy and attention to detail in all work performed

Qualifications

• Previous bookkeeping, billing, or administrative support experience required
• QuickBooks experience required
• Strong organizational, communication, and time management skills
• Highly detail-oriented with a strong focus on accuracy and follow-through
• Ability to manage multiple tasks, priorities, and deadlines in a fast-paced environment
• Proficiency in Microsoft Office, including Excel, and general computer systems
• Ability to work independently while maintaining professionalism and accountability
• Strong problem-solving skills and ability to handle sensitive information with discretion

Physical Requirements

• Ability to sit, stand, walk, bend, and move throughout the office as needed
• Ability to lift and carry office materials and packages up to 20 pounds on an occasional basis
• Ability to work at a computer and use standard office equipment for extended periods of time
• Manual dexterity required for filing, paperwork, typing, and data entry tasks
• Ability to communicate clearly and professionally in person, by phone, and through email
• Ability to maintain focus, accuracy, and attention to detail in a fast-paced office environment

Position Details

• Part-time position: 20–25 hours per week
• Monday–Friday daytime schedule
• Flexible onsite daytime hours available within standard business hours
• Position is fully onsite and based in Warren, Rhode Island

We are looking for someone dependable, organized, adaptable, and comfortable working in a fast-paced environment.