Records and Administrative Coordinator

Records & Administrative Coordinator
American Driving Academy

Salary: $65,000 annually, paid biweekly, plus performance-based bonus opportunities.
Job type: Full-time, salaried, nonexempt; overtime paid when required.
Location: In person, Denver metro area. Statewide travel may be required as part of regular working hours. A company may be provided.
Schedule: Monday–Friday, regular business hours; normally 40 hours weekly.

American Driving Academy is a growing, family-owned Colorado driving school seeking an exceptionally organized person to review records, clear a paperwork backlog, and keep new records and administrative tasks current.

Responsibilities

Records and administrative support — approximately 80%

• Review paper and digital records using established procedures and checklists.
• Identify missing signatures, incomplete forms, inaccuracies, and duplicate records.
• Track progress, correction requests, deadlines, and resolutions; follow up with employees and escalate recurring or unresolved issues.
• Scan, label, file, retrieve, and enter documents accurately.
• Protect confidential information and follow document access, retention, and disposal procedures.
• Assist with scheduling, correspondence, document preparation, and leadership updates.
• Improve checklists and filing processes, document workflows, and help train backup staff.

Driving instruction and permit testing — approximately 20%

• Provide driving lessons, teach classroom driver education, and administer permit tests after completing required training and qualifications (Employer provided training.)
• Maintain required qualifications and complete associated paperwork accurately.
• Use firsthand experience to understand the records you review, company processes, and employees’ responsibilities.

Qualifications

• Experience in administration, records management, document control, or comparable work.
• Accuracy and attention to detail with high-volume paperwork.
• Comfort with email, calendars, spreadsheets, shared folders, scanners, and PDFs.
• Clear communication, respectful follow-up, discretion, and dependable deadline management.
• Patience teaching students and willingness to learn new systems.
• Valid driver’s license and ability to meet applicable instructional and testing requirements.

Experience with document trackers or multiple locations is valuable. Prior driving-school experience is not required.

Benefits

• Health insurance, subject to eligibility and plan terms.
• 401(k) with no employer match.
• Vacation accrued at 10 days annually during years 1–2, increasing to 15 at the start of year 3.
• Separate paid sick leave under Colorado’s Healthy Families and Workplaces Act.
• A company-provided work vehicle may be included.

Employment is ongoing; the annual salary is a pay rate, not a fixed-term contract.

Pay: $65,000.00 per year

Benefits:

• 401(k)
• Employee discount
• Health insurance
• Paid time off

Application Question(s):

• Do you currently reside in the Denver metro area, and are you available for in-person work Monday–Friday during regular business hours?
• Describe your experience reviewing or organizing a large volume of records. How did you track missing information, follow up on corrections, and keep your filing or tracking system accurate?
• Do you hold a valid driver’s license, and are you willing to spend approximately 20% of your time providing driving lessons, classroom instruction, driving tests, and permit testing?

Work Location: In person

Salary : $65,000