What are the responsibilities and job description for the Assistant Superintendent position at American Contracting and Environmental Services?
POSITION PURPOSE
The Accounts Receivable Manager in a construction company plays a critical role in managing the incoming cash flow and ensuring timely collection of payments. This role manages the accounts receivable functions to ensure compliance with internal controls and accounting policies. Will oversee collection activities such as follow-up inquiries, negotiating with past-due accounts, and keeping track of cash receipts.
Essential Job Functions
Invoicing and Billing: Sends accurate invoices to clients for services rendered, materials supplied, or work completed on construction projects. This includes ensuring proper documentation and adherence to billing schedules
Payment Collection: Monitors and follows up on outstanding payments from clients, subcontractors, or other parties involved in the projects. This involves communication and reminders to outstanding parties.
Account Reconciliation: Reconciles accounts, resolves discrepancies, and ensures accuracy in receivable balances, payments received, and outstanding invoices. Enters Owner change orders and H310s.
Administrative : Manages contract files, intercompany billings and payments (ACE Yards, Blithiare House).
Reporting and Analysis: Generates reports on accounts receivable aging, cash collection, and other relevant metrics. Analyzes data to provide insights into trends and areas for improvement
Compliance and Documentation: Ensures compliance with company policies, industry regulations, and accounting standards. Maintains accurate records, including obtaining and renewing all necessary business licenses, and documentation related to accounts receivable transactions.
Minimum Qualifications
Bachelor’s degree in accounting with at least five (5) years of experience in accounting and finance; or equivalent combination of education and experience.
LEADERSHIP COMPETENCIES
Building People: Ability to provide clear instructions, set performance expectations, and motivate employees to achieve organizational or individual goals. Ability to effectively delegate tasks, provide feedback, and recognize achievements while creating a productive and efficient work environment. Enhances creativity, innovation, and employee engagement and ensures equal opportunities for all employees by addressing any instances of discrimination or bias. Accepts feedback from others regarding performance, and identifies individual challenges and opportunities to grow to advance their personal capabilities .
Building Projects: Excels in organizational communication, ensuring that necessary information is readily available for efficient work and fostering a positive workplace culture. Ability to take responsibility for their actions and their team, are able to set clear objectives, and learn from their mistakes. Ability to make timely and tough decisions in a variety of situations through the lens of ACE’s core processes, and are able to direct others by communicating expectations and delegating tasks while fostering trust with the end goal in mind .
Building Clients: Trustworthy and are able to deliver on client and employee expectations with honest and forthright communications. Uses a collaborative approach to communicate and interact and provides solutions to all issues that meet ACE’s Core Processes and Building to Last Values .
Building Community: Ability to develop, maintain, and strengthen partnerships with others inside or outside the organization. Fosters an environment of respect and trust and notices others’ concerns and feelings and is able to communicate this awareness empathetically to others. Ability to manage all kinds and classes of people equitably, and creates and cultivates the ACE culture and vibe with coworkers and clients alike .
WORKING ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This job operates in a professional office environment with a hybrid of working at ACE Office and telecommuting. Must work in the office approximately 2 days a week. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
Physical Requirements
The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to sit for extended periods of time; use hands to touch, handle or feel; and reach with hands and arms.
The Accounts Receivable Manager in a construction company plays a critical role in managing the incoming cash flow and ensuring timely collection of payments. This role manages the accounts receivable functions to ensure compliance with internal controls and accounting policies. Will oversee collection activities such as follow-up inquiries, negotiating with past-due accounts, and keeping track of cash receipts.
Essential Job Functions
Invoicing and Billing: Sends accurate invoices to clients for services rendered, materials supplied, or work completed on construction projects. This includes ensuring proper documentation and adherence to billing schedules
Payment Collection: Monitors and follows up on outstanding payments from clients, subcontractors, or other parties involved in the projects. This involves communication and reminders to outstanding parties.
Account Reconciliation: Reconciles accounts, resolves discrepancies, and ensures accuracy in receivable balances, payments received, and outstanding invoices. Enters Owner change orders and H310s.
Administrative : Manages contract files, intercompany billings and payments (ACE Yards, Blithiare House).
Reporting and Analysis: Generates reports on accounts receivable aging, cash collection, and other relevant metrics. Analyzes data to provide insights into trends and areas for improvement
Compliance and Documentation: Ensures compliance with company policies, industry regulations, and accounting standards. Maintains accurate records, including obtaining and renewing all necessary business licenses, and documentation related to accounts receivable transactions.
Minimum Qualifications
Bachelor’s degree in accounting with at least five (5) years of experience in accounting and finance; or equivalent combination of education and experience.
LEADERSHIP COMPETENCIES
Building People: Ability to provide clear instructions, set performance expectations, and motivate employees to achieve organizational or individual goals. Ability to effectively delegate tasks, provide feedback, and recognize achievements while creating a productive and efficient work environment. Enhances creativity, innovation, and employee engagement and ensures equal opportunities for all employees by addressing any instances of discrimination or bias. Accepts feedback from others regarding performance, and identifies individual challenges and opportunities to grow to advance their personal capabilities .
Building Projects: Excels in organizational communication, ensuring that necessary information is readily available for efficient work and fostering a positive workplace culture. Ability to take responsibility for their actions and their team, are able to set clear objectives, and learn from their mistakes. Ability to make timely and tough decisions in a variety of situations through the lens of ACE’s core processes, and are able to direct others by communicating expectations and delegating tasks while fostering trust with the end goal in mind .
Building Clients: Trustworthy and are able to deliver on client and employee expectations with honest and forthright communications. Uses a collaborative approach to communicate and interact and provides solutions to all issues that meet ACE’s Core Processes and Building to Last Values .
Building Community: Ability to develop, maintain, and strengthen partnerships with others inside or outside the organization. Fosters an environment of respect and trust and notices others’ concerns and feelings and is able to communicate this awareness empathetically to others. Ability to manage all kinds and classes of people equitably, and creates and cultivates the ACE culture and vibe with coworkers and clients alike .
WORKING ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This job operates in a professional office environment with a hybrid of working at ACE Office and telecommuting. Must work in the office approximately 2 days a week. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
Physical Requirements
The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to sit for extended periods of time; use hands to touch, handle or feel; and reach with hands and arms.
