Executive Assistant/Communications Specialist

Position Announcement

The American Baptist Churches of New Jersey (ABCNJ) prayerfully invites applications for the position of Executive Assistant/Communications Specialist. This role offers a meaningful opportunity to serve within a Christ-centered, mission-driven community, supporting regional ministry and contributing to the shared calling of proclaiming the Gospel.

We seek an individual who is highly organized, skilled in communication, and has a collaborative spirit and a heart for ministry. This person will serve alongside leadership and staff to strengthen relationships, support operations, and promote ABCNJ's mission throughout the region.

About ABCNJ

The American Baptist Churches of New Jersey (ABCNJ) is a Christ-centered, mission-driven region marked by a rich, vibrant diversity, reflected in more than 275 churches across the state.

Serving within ABCNJ offers a unique opportunity to engage in ministry that builds meaningful relationships, encourages dialogue, and embraces the diverse gifts of the unified Body of Christ. ABCNJ is committed to cultivating mutual respect, collaboration, and healthy ministry partnerships. As a regional organization and through its member churches, ABCNJ is deeply rooted in Christ, Mission, and Love, and is committed to sharing the Gospel throughout New Jersey and beyond.

Position Summary

The Executive Assistant/Communications Specialist provides comprehensive administrative and communications support to the Executive Minister/Senior Regional Pastor. The successful candidate serves as an integral member of the ministry team, helping to ensure effective coordination of regional operations and communications.

This position is ideal for a detail-oriented, adaptable individual who demonstrates strong organizational and communication skills, maintains a high level of discretion, and can work both collaboratively and independently in a diverse, faith-based setting.

Position Details

• Status: Full-time (35 hours per week)
• Schedule: Monday through Thursday, with occasional Saturday meetings as required
• Location: ABCNJ Region Office, Westfield, New Jersey
• Reports to: Executive Minister/Senior Regional Pastor

Key Responsibilities

Executive and Regional Ministry Support

• Provide high-level administrative support, including scheduling, correspondence, document preparation, and project coordination.
• Coordinate meetings and regional events, including logistics such as catering; prepare agendas and track follow-up actions.
• Serve as the primary point of contact for the Region Office, managing phone and email communications professionally.
• Oversee daily office operations, including calendar management and volunteer coordination.
• Coordinate building use, scheduling, and room and site rentals for the ABCNJ Center.
• Maintain organized filing systems, office records, and accurate, up-to-date membership and contact databases.
• Provide administrative support to Associate Regional Pastors and regional staff as needed.
• Process incoming and outgoing mail to ensure timely distribution.
• Support financial processes, including processing payments, maintaining records, assisting with budget tracking, and generating reports in NetSuite.
• Coordinate logistics for mass mailings and digital outreach efforts.

Communications and Media Management

• Plan and distribute internal and external communications, including newsletters, announcements, and event promotions.
• Maintain and update the website and social media platforms in alignment with ABCNJ’s mission and messaging.
• Develop written and visual content, including graphics, flyers, presentations, and reports.
• Capture, edit, and organize photos and videos for events and publications.
• Collaborate with ministry teams to ensure consistent branding and communication across all platforms.

Education, Experience, Knowledge and Skills

• Commitment to the mission, values, and faith foundation of ABCNJ.
• Bachelor’s degree in communications, project management, or related field (preferred).
• Detail-oriented with strong organizational and project management skills.
• Excellent written and verbal communication skills.
• Minimum of 2 years of administrative experience.
• Proficiency in Microsoft Office and/or Mac equivalents, Google Workspace, QuickBooks Online, Canva, Zoom, MailChimp, RegFox, and Adobe Creative Cloud.
• Experience managing websites and social media platforms.
• Ability to learn new systems and technologies quickly.
• High level of discretion with confidential information.
• Demonstrated cultural competence and ability to engage diverse communities.
• Demonstrates the ability to work collaboratively within a team while also being self-motivated and capable of managing responsibilities independently with minimal supervision.
• Adaptable, proactive, and able to thrive in a dynamic, ministry-focused environment.

Compensation and Benefits

• Competitive salary (commensurate with experience).
• Health insurance and retirement plan.
• Salary Range: $42,000-$50,000 (yearly)
• Paid vacation and sick days, holidays, plus Christmas week off.
• Opportunities for spiritual and professional growth within a ministry setting.

Equal Opportunity

The American Baptist Churches of New Jersey is an equal opportunity employer and welcomes candidates who are called to serve in ministry.

How to Apply

Interested candidates are invited to prayerfully consider this opportunity and submit the following materials:

• A cover letter expressing your interest in the position and your sense of calling to this role.
• A current résumé outlining relevant experience and qualifications.
• Contact information for three professional references.

Application materials should be submitted via email to Rev. Dr. Miriam Méndez at with the subject line: Executive Assistant/Communications Specialist Application.

Send all application materials as soon as possible, but no later than May 5, 2026.

Pay: $42,000.00 - $50,000.00 per year

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Application Question(s):

• What interests you about working with a faith-based organization like ABCNJ?

How would you describe your experience (if any) working in a church, nonprofit, or ministry environment?
Describe your experience supporting a senior leader (e.g., scheduling, communications, project coordination).
Do you have experience handling confidential or sensitive information? Please give an example.
What types of communications have you created (e.g., newsletters, social media, email campaigns, presentations)?
This role is based in Westfield, NJ and requires in-office work Monday–Thursday. Are you able to commute reliably?
Are you available for occasional Saturday events?

Work Location: In person

Salary : $42,000 - $50,000