MATERIALS COORDINATOR

POSITION SUMMARY:

Receives, stores and issues materials, supplies and equipment from Central Supply for Perioperative Department. Works with Central Supply and assists with the maintenance of appropriate supply inventory. Responsible for creating and maintaining product addition and change forms. Submits and follows up on facilities, biomed work orders, and equipment checks. Maintains surgeon preference cards, maintains inventory in accordance with Joint Commission standards, tracks recalled items and takes responsibility for broke or damaged instruments and supplies. Works with Central Supply to maintain and organizes supply carts. Solicits product and instrument quotes then submits in accordance with hospital. This is a non-union position.

ESSENTIAL JOB FUNCTIONS:
1. Assigns attribute values; enters data to create and change new, renewed and replacement supply and equipment 
agreements in the Materials Management Information System’s Vendor Price Agreement screens 
2. Uses the Microsoft Excel Add-Ins function to prepare interface files to import and export large amounts of Vendor Price 
Agreement data from and to GPO data bases.
3. Uses Microsoft Excel and Materials Management System to move Vendor Price Agreement data from distributor data 
bases and from and to other sources. 
4. Processes Bids including selecting items, creating bids, sending bids to vendors, attaching batch bid responses, entering 
vendor responses, analyzing bid responses and loading bids in the Materials Management System. 
5. Documents, reports and communicates all Vendor Agreement screen changes, additions, substitutes and/or deletions 
through department channels.
6. Acts as the department’s primary liaison to the Product Evaluation Committee, hospital staff, and GPO, distributor and 
vendor representatives for new, renewed and replacement supply and equipment agreements. 
7. Ensures accuracy, completeness and reasonableness of new, renewed and replacement supply and equipment 
agreement requests before adding, updating and deleting Vendor Price Agreement data. 
8. Documents and notifies the Director of Materials Management of upcoming GPO and non-GPO contract renewals and 
expiring contracts and GPO future contract awards.
9. Prepares required Letters of Commitment and applicable GPO tier pricing spreadsheets for the Director’s approval. 
Faxes approved Letters of Commitment to vendors, GPO and distributors and Letter of Commitment and GPO tier 
pricing to vendor, distributor, and GPO representatives. Maintains approved Letter of Commitments and supporting 
documentation.
10. Prepares reports and Excel spreadsheets as requested by the Director.
11. Performs basic Purchasing Assistant I functions when necessary.

Education: 

• High School Education/GED or equivalent: Preferred
• Associate’s/Technical Degree or equivalent combination of education/related experience: Preferred

Experience: 

• Experience in a healthcare setting: Preferred

Licenses/Certificates: 

• None

Requirements: 

• Sexual Harassment training must be completed within 6 months of hire or promotion, and every year thereafter.

Salary : $23 - $30