What are the responsibilities and job description for the Administrative Assistant position at American Academy of English?
Job Summary
We're looking for an organized, proactive Administrative Assistant fluent in Spanish to join our team. Portuguese fluency is a plus. You'll keep day-to-day office operations running smoothly and provide reliable support to staff and clients. Strong communication skills and comfort with office software are a must. This is a paid position with room to grow your administrative experience.
Duties
- Manage front desk responsibilities, including greeting visitors and handling multi-line phone systems with professionalism and courtesy.
- Coordinate calendar management and schedule appointments using productivity software such as Microsoft Office.
- Perform data entry and maintain accurate records through filing, spreadsheets, and database management tools like QuickBooks.
- Provide customer support by responding promptly to inquiries, assisting with client communication, and ensuring high-quality service delivery.
- Support office management tasks such as ordering supplies, organizing files, proofreading documents, and maintaining office equipment.
- Assist with bookkeeping tasks, including invoicing and expense tracking, utilizing computer literacy skills.
- Handle clerical duties such as word processing, typing, proofreading, and managing correspondence with attention to detail.
- Provide support for staff members and faculty.
Qualifications
- Fluent in Spanish (required); Portuguese fluency is a plus.
- Proven experience in office administration or clerical roles with strong organizational skills.
- Proficiency in Microsoft Office Suite (Word, Excel), spreadsheets, and productivity software.
- Excellent phone etiquette and experience managing multi-line phone systems.
- Strong computer skills including data entry, file management, and general office technology.
- Demonstrated ability to prioritize tasks efficiently while maintaining attention to detail in a fast-paced setting.
- Previous experience as a receptionist or personal assistant is advantageous; experience in medical or dental reception is a bonus.
Join our team and put your organizational skills to work. We're looking for someone proactive who enjoys providing great support and helping create a positive workplace. This role offers real opportunities to grow your career while making an impact.
Pay: $22.00 - $30.00 per hour
Work Location: In person
Salary : $22 - $30