Project Coordinator, Governance

The American Academy of Dermatology is seeking a Project Coordinator, Governance located in our Rosemont, IL. office responsible for coordinating ongoing projects and assisting staff leadership for the American Academy of Dermatology and American Academy of Dermatology Association with governance-related projects. Creates Officer Schedules for Annual and Innovation Meetings. Coordinates information for EO Scheduler and TeamUp.

About Us:

The American Academy of Dermatology (Academy), founded in 1938, is the largest, most influential, and most representative of all dermatologic associations. A sister organization to the Academy, the American Academy of Dermatology Association is the resource for government affairs, health policy and practice information for dermatologists, and plays a major role in formulating policies that can enhance the quality of dermatologic care.

With a membership of more than 21,000 members worldwide, the Academy is committed to: advancing the diagnosis and medical, surgical, and cosmetic treatment of the skin, hair, and nails; advocating high standards in clinical practice, education, and research in dermatology; and supporting and enhancing patient care for a lifetime of healthier skin.

To learn more about the Academy please visit our website at www.aad.org, or follow us on these social media outlets:

• Facebook (www.facebook.com/aadskin)
• TikTok (www.tiktok.com/@AADskin)
• Pinterest (www.pinterest.com/AADskin)
• Instagram (www.instagram.com/aadskin1)

Responsibilities:

• Supports the president, and other officers, as needed. Duties include, but are not limited to, managing the officer travel schedule, which includes proactively collaborating with internal staff, outside organizations, and officers’ assistants to ensure accuracy and maintaining a central calendar for each officer for events related to the Annual and Innovation Meetings. Communicating effectively and efficiently with president and officers.

• Primary staff contact for members’ questions or issues relative to the Disclosure of Outside Interest Forms. Research and maintain the pending companies for the online disclosure of outside interest form.

• Maintains information in the Academy’s database relative to the awards overseen by the Governance Team.
• Maintains the information for and prepares the In-Memoriam presentation for the Annual Business Meeting.
• Manages schedules for Academy Update speaking engagements at society meetings with the Director, Strategy & Alliances, Associate Director, Member Communications & Publishing and Senior Manager, State and Patient Relations.
• Maintains the Aptify legal database and the National Practitioners Data Base (NPDB).
• Audit and process travel expense reports and invoices. Address questions relating to the expenses and invoices.
• Research and address member inquiries and correspond appropriately, investigating questions related to historical data, maintain, analyze, and implement recommended improvements to processes, maintain program management timelines.
• Design and execute reports and PowerPoint presentations.
• Back-up to team members. Adjust priorities to respond to changing circumstances and ensure quality of finished products.

Requirements:

• Minimum high school diploma or equivalent; bachelor’s degree preferred.
• 4 years of administrative experience.
• Project-management certification or equivalent, with minimum of 2 years’ experience based on position.
• Healthcare association experience preferred.
• Attention to Detail – Able to consistently complete work accurately and locate errors of others.
• Collaboration – Establishes and maintains effective work relationships, works cooperatively in group situations. Offers assistance and support to coworkers.
• Communication – Apply effective verbal, nonverbal, and written communication methods to achieve desired results. Respond knowledgably to standard business correspondence. Demonstrate sufficient business vocabulary to communicate effectively.
• Computer – Intermediate with MS Office skills (Outlook Word, Excel and PowerPoint).Project Management software skills a plus.
• Decision Making – Collect and analyze information used to make sound business process and procedure decisions.
• Dependability – Able to follow through on assignments and instructions in a reliable, trustworthy, and timely manner. Responds productively to requests for service and assistance. Self-starter and highly motivated.
• Finance and Accounting – Assist with preparing, managing, and monitoring budget and expenses.
• Influence – Ability to successfully develop and manage positive and professional relationships at all levels of the organization.
• Organization – Able to organize, prioritize and coordinate tasks. Monitor the progress of tasks and projects.
• Quality – Initiates efforts to improve work quality.
• Service Orientation – Committed to understanding and meeting the unique needs of internal and external customers.

We offer a competitive compensation plan and benefits package including medical/dental/vision/life insurance as well as a matching retirement contribution, tuition reimbursement, bonus program, pension plan, paid vacation/medical/personal days, work-life balance, recognition program and casual work environment. More information about our compensation and benefits can be reviewed on the detailed job ad on our website.

The Academy offers a hybrid work environment; providing time in the office for in-person collaboration and the opportunity to work remotely for focus time. We are building a workplace where our employees are excited to come to work every day because of the culture that we are creating together — one of respect, transparency, and collaboration. A workplace in which we demonstrate care and commitment, celebration, community, and focused learning that contributes to the mission of advancing excellence in dermatologic care.

For immediate consideration please apply online at www.aad.org, scroll to the bottom of the page and follow the Employment link. EOE M/F/D/V