Administrative Assistant

Who We Are:

Founded in 2020, AMERI-CANS is a fast-growing, veteran-owned enterprise built by Marine Corps veterans who know firsthand the critical importance of field sanitation. Headquartered in Manassas Park, VA the Company’s growth has expanded beyond the DMV area and now includes Indiana, South Carolina, Ohio, and Texas. Our expansion is fueled by a no-nonsense focus on execution, adaptability, and relentless problem solving. We are Mission driven, and our success enables us to support fellow Veterans and Gold Star families in honoring our shared service and their sacrifice. We are constantly looking for Veterans in pursuit of their post-service ambitions and talented individuals with an unwavering desire to succeed and grow with us.

Job Overview:

This is a part-time, temporary position with an anticipated assignment duration of 30 to 60 days. The schedule and hours may vary based on business needs. This assignment may be extended or converted to a regular position at the Company’s discretion, based on performance and business needs. Nothing in this assignment should be construed as a guarantee of continued employment.

Reporting directly to the Chief of Staff, the Office Administrator plays a vital role in ensuring smooth daily operations and overall organizational efficiency. The ideal candidate is highly organized, proactive, with the ability to multitask in a fast-paced environment. This position combines administrative, operational, and customer service responsibilities, requiring exceptional discretion, problem-solving skills, and attention to detail. Key duties include monitoring and maintaining office supply inventory, answering incoming calls, and managing both electronic and paper records. By providing reliable support and fostering efficient workflows, the Office Administrator contributes directly to the company’s success.

Job Duties and Responsibilities: (Essential Job Duties) Common activities listed below: actual position responsibilities may vary.

• Processes and prepares time sensitive documents, such as business, regulatory or government reporting and permitting items.
• Assist Operations and Human Resources by maintaining equipment and personnel manifests as necessary in support of business operations/special projects and regulatory, tax and DMV reporting.
• Assists withoffice supplies stock, ordering, and organization.
• Assist in planning and organizingcompany events, meetings, conferences,as well as travel arrangements.
• Organize, store and maintain company records and files (both paper and digital).
• Maintaining a high degree of discretion and confidentiality.
• Key point of contact / “go to” person when “something” just needs togetdone.
• Assist owners that may include schedulingappointments,running errands.
• Assist owners,including,scheduling appointments and running errands.
• Ensure timely processing of data to meet deadlines and organizational needs as requested.
• Provide a proactive and caring demeanor, fostering a positive work environment for all employees.
• Occasionally support other executives with administrative tasks.

Essential Functions:

• Exceptional attention to detail.
• Communication and interpersonal skills.
• Ability to conduct research and create reports or presentations.
• Time management.
• Ability to learn quickly.
• Ability to handle sensitive information with discretion/confidentiality.
• Proficiency in Microsoft Office and office equipment skills (as well as a demonstrated ability to quickly learn new technology in support of businessoperations).
• Ability to work in a fast-paced environment.
• Regular and reliable office attendance is a must.
• *Spanish speaking is a plus but not necessary
• *Experience with scheduling and administrative functions is a plus.

Education:

• High school diploma or equivalent required;Associate or Bachelor’sdegree in a related field preferred
• Strong organizational and interpersonal skills.
• Demonstrated reliability and ability to work both independently and in a team setting.
• Resourcefulness and ability to quickly learn new processes and systems.
• Any combination of education and experience that demonstrates the required skills and knowledge for successful performance.

Schedule:

• Work Location: In person

Abilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are the representative of the knowledge, skill and/or ability required. Position requires the ability to sit or stand for long periods of time; move fingers and hands, ability to stoop, crawl, bend, twist, reach, and crouch. Perform the essential duties with minimal or no supervision.

EEOC Disclaimer:

AMERI-CANS is an Equal Opportunity Employer. We provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.