Executive Operation Coordinator

Are you the person who walks into chaos and immediately starts building a system for it?

Amen Real Estate is a fast-growing real estate team and coaching platform in Sacramento - and we need an Executive Operations Coordinator who can be our in-office backbone. You’ll work directly with our CEO and CMO, support our agents, and own the systems that keep this team moving.

This is the only in-office role on our team. Everyone else is remote. That means your contribution is visible, your ownership is real, and the growth path is clear — this role is built to evolve into an Executive Assistant or Operations Manager for the right person.

The Quick Snapshot

✅ Pay: $25–$30/hr DOE

✅ Health Insurance 401(k)

✅ Paid twice a month (5th & 20th)

✅ Paid CAR certification training

✅ Growth path to EA or Ops Manager

✅ Work directly with leadership

✅ 90-day performance review

✅ Sacramento office — never remote

What You’ll Do

Your day spans five main areas:

Listings & Transaction Support

• Own listing coordination in MLS (Metrolist) from input to close
• Manage signage, Supra boxes, flyer boxes, open houses, and broker events
• Support our remote Transaction Coordinator (Mackenzie) through Sisu automations
• Meet inspectors, assist with walkthroughs, handle key delivery
• Complete AVIDs and coordinate with agents on file requirements

Technology & Systems

• Be the team’s point person for our full tech stack: ClickUp (your primary task tool), Sisu, Follow Up Boss, HighLevel, Rezen, RealScout, AgentFire, Shilo.ai, Slack, and more
• Build and document SOPs and Looms for every process that doesn’t have one
• Support CRM organization, lead verification, and database accuracy

SOAR Community & Coaching Platform

• Manage the backend of our Skool community and Amen Connect coaching platform
• Coordinate member onboarding, content uploads, and training resources
• Support SOAR events and ensure a professional member experience

Past Client Marketing

• Execute email, text, postcard, and call campaigns through Follow Up Boss and HighLevel
• Manage client segmentation, tagging, and appreciation events
• Track campaign performance and ensure no past client falls through the cracks

Daily Office & Agent Support

• Open and close the office, sort mail, restock supplies, manage vendors
• Post and schedule daily social media content; comment on leadership’s reels
• Print and mail recruiting postcards; run errands and make post office runs
• Support agent onboarding: materials, name tags, alarm codes, tech setup
• Set up, record, and upload team meetings; run slides for weekly training

Who You Are

• 3–5 years of administrative, executive support, or operations experience
• A ClickUp power user (or fast learner) who closes tasks daily without being reminded
• Tech-savvy — you enjoy learning new platforms and you’re not intimidated by automation
• Calm and steady in a fast-paced, open-office environment with high-energy leadership
• Proactive communicator — you flag problems before they become fires
• Comfortable owning your role completely — you are the only person who does what you do
• Real estate experience is a plus; a systems mindset and ownership mentality matter more

A Note on Our Environment

We believe the right person deserves an honest picture of where they’re walking into:

• This is a lively, open office — agents, guests, and leadership share the space all day
• Jim and Megan are married co-owners who work side by side; they have direct, sometimes spirited conversations in front of staff — that’s just how this team runs
• We move fast — priorities shift, things stack up, and we need someone who stays grounded when they do
• You are the only person in this role — if you’re out sick, you’re expected to proactively reach out to staff to cover anything time-sensitive

If that sounds like your kind of place — we want to hear from you.

How to Apply

Submit your resume to apply. No cover letter required.

If your background looks like a strong fit, we will reach out with a short follow-up question and ask you to record a brief Loom video before we schedule an interview. The process is simple and we move fast.

We review every application. If we’re interested, you’ll hear from us within a few days.

Benefits:

• 401(k)
• Health insurance

Work Location: In person