What are the responsibilities and job description for the Administrative Assistant position at AMC Engineering?
How to Apply
Interested candidates should submit a resume and brief cover letter detailing relevant experience and references.
Position Summary
AMC Engineering is seeking a reliable, organized, and proactive Administrative Assistant / Office Manager to support daily office operations. This in-office role is ideal for a detail-oriented professional who enjoys wearing multiple hats, managing administrative tasks, and supporting a small technical team.
Key Responsibilities
- Manage day-to-day office operations and maintain an organized office environment
- Answer and direct phone calls and emails in a professional manner
- Schedule meetings, manage calendars, and coordinate appointments
- Prepare, edit, and organize documents, reports, and correspondence
- Assist with invoicing, expense tracking, and basic bookkeeping support
- Maintain filing systems (digital and physical)
- Order office supplies and coordinate with vendors
- Support project managers and technical staff with administrative needs
- Assist with HR-related tasks such as onboarding paperwork and time tracking
- Ensure compliance with internal procedures and company standards
Qualifications
- High school diploma required; associate or bachelor’s degree preferred
- 2 years of experience in an administrative assistant or office manager role
- Strong organizational and time-management skills
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Working knowledge of Quickbooks preferred
- Professional demeanor with strong attention to detail
- Prior experience in an engineering, environmental, or professional services firm is a plus
Work Environment & Schedule
- In-office position located in Queens, NY
- Part-time or Full time
- Collaborative small-office setting
Compensation & Benefits
- $25 - $38 per hour (depending on experience)
- Supportive and professional work environment
- Health Care Benefits for full time
- 401K and company matching benefits for full time
AMC Engineering, PLLC is an equal opportunity employer.
Pay: $25.00 - $38.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Health insurance
Application Question(s):
- Will you now or in the future require sponsorship for employment visa status?
- How many hours per week are you available for this role?
Education:
- High school or equivalent (Required)
Experience:
- administrative assistant or office manager: 2 years (Preferred)
Ability to Commute:
- Astoria, NY 11105 (Required)
Work Location: In person
Salary : $25 - $38