Marketing Operations Coordinator

Marketing Operations Coordinator

Location: [Phoenix, Arizona / Remote]

Compensation: $65,000 – $75,000 per year

Reports To: Senior Director of Marketing

About Us

Ambient Skies is a nationally recognized, award-winning creative and marketing agency fueled by a passion for storytelling, performance marketing, and building authentic relationships. We deliver bold creative, brand, and content strategies that spark real growth for our clients.

The Role

We are looking for the organizational backbone of our creative powerhouse. As our Marketing Operations Coordinator, you’ll be the central force orchestrating the movement of projects and information between departments—making sure nothing drops, deadlines are hit, and priorities are clear. You'll keep our marketing operations running smoothly, efficiently, and flawlessly, ensuring seamless workflow and collaboration across creative, production, and strategic teams.

Reporting directly to the Senior Director of Marketing, this role is designed for a seasoned professional with a sharp eye for detail and a passion for operational excellence. You aren’t just checking boxes; you are architecting the stability that allows our creative team to soar. You will manage the intricate details of our marketing engine—from content calendars to campaign schedules—ensuring every initiative is executed with precision and purpose.

If you have 3-5 years of experience and thrive in an environment where creativity meets disciplined execution, we want to hear from you.

Key Responsibilities

• Operational Command: Act as the right hand to the Senior Director of Marketing, managing schedules, coordinating critical meetings, and ensuring seamless communication flow across the department.
• Campaign Coordination: Support the execution of integrated marketing campaigns by tracking timelines, organizing digital assets, and ensuring all deliverables are met on schedule.
• Content Calendar Mastery: Own and maintain the marketing content calendar in Asana. You will be the guardian of our schedule, ensuring strategic consistency and timely delivery across all channels.
• Asana Task & Project Management: Build, assign, and monitor tasks in Asana—streamlining workflows, tracking progress, handling dependencies, and keeping all projects on beat from kickoff to completion.
• Social Admin Management: Oversee day-to-day social administrative functions, including account set-up, permissions, and content scheduling, to keep the team's social presence organized and ready to engage.
• Performance Tracking: Assist in monitoring key performance metrics using tools like Google Analytics. You will gather data to contribute to insightful performance reports that help us pivot and grow.
• Workflow Optimization: Utilize Asana to its full potential, building workflows, managing tasks, handling dependencies, and overseeing project lifecycles to guarantee operational excellence.
• Social Media Support: Aid in managing our social media presence by scheduling posts, monitoring engagement, ensuring our content aligns perfectly with campaign goals, and collaborating closely with creative and strategy teams.
• Vendor & Partner Liaison: Serve as a primary point of contact for external vendors and partners, ensuring smooth collaboration and clear communication.

Qualifications

• Experience: 3-5 years of experience in a marketing coordination, marketing operations, or senior administrative role, preferably within a fast-paced agency or creative environment.
• Tech Proficiency: Deep experience using Asana (or similar PM tools) is non-negotiable. You must be able to manage end-to-end marketing workflows and complex dependencies.
• Digital Savvy: Solid working knowledge of Google Analytics and major social media platforms (Meta, TikTok, YouTube).
• Organizational Genius: Exceptional administrative and time-management skills. You love creating order from chaos and have an impeccable eye for detail.
• Communication: Strong verbal and written communication skills, with the ability to foster clarity and accountability within a diverse team.
• Autonomy: A proven ability to operate independently, take initiative, and manage multiple projects simultaneously without missing a beat.
• Passion: A genuine love for the creative process and a desire to support a team dedicated to producing outstanding work.
• References: Qualified candidates must submit 3 professional references.

Why You'll Love It Here

• Creative Culture: Immerse yourself in a dynamic environment where innovation is celebrated and every day brings a new story to tell.
• Impact: Play a pivotal role in a growing agency where your organizational skills directly contribute to our success and scalability.
• Growth: We believe in nurturing talent. You’ll have opportunities to expand your skills and grow your career alongside industry leaders.
• Benefits: Comprehensive benefits package including health insurance, paid time off, and retirement planning options.

Ready to Join Us?

If you are a seasoned coordinator ready to bring your exceptional organizational skills to a team of passionate storytellers, we want to meet you. Apply today and help us create the future of visual storytelling.