Front Office Administrative Assistant

Administrative Assistant for Mechanical Contractor providing commercial and residential heating, cooling, plumbing and electrical sales and service. Requires a self-motivated individual, with the ability to work independently and as a collaborative team member, with enthusiasm to learn and flexibility to changes.

Candidate must have:

· A minimum of 3 years of experience in customer service for an HVAC or Plumbing Company

· Previous dispatching experience for HVAC or plumbing a PLUS!!

· Proficient in Microsoft Office (Word, Excel, Outlook) Excel skills are a must

· Excellent written and verbal communication skills

· Strong attention to details and accuracy

· Ability to multi-task, be detail oriented and organized in a fast paced environment

· Upbeat and friendly personality

· Professional attitude and appearance

Duties include, but are not limited to:

· Answering all phone calls and direct them accordingly

· Greet and direct incoming vendors/customers

· Take deliveries

· Provide back up dispatching for primary dispatchers during lunch or busy periods

· Track/update COI’s

· Process payments/deposits

- Permits and Licenses

· Provide administrative support for sales staff by taking appointments and tracking leads and jobs

· Mail, filing, faxing, and scanning

· Will assist with other office needs as necessary

Full time Monday thru Friday 7:30am til 4:00pm - with benefits.

Employment is contingent upon drug testing. Qualified applicants may submit their resume with salary requirements.