Executive Assistant, AWS Legal

Description

We're seeking an Executive Assistant to support our Vice President of AWS Legal, who leads our global legal team serving Amazon Web Services’ businesses. Our team provides legal guidance and support for AWS operations worldwide. You will provide high-level administrative support to the Vice President; help manage relationships with key internal executives and stakeholders and support our mission of enabling AWS's innovation.

This role requires a professional who excels in fast-paced environments, demonstrating exceptional flexibility and adaptability while maintaining strategic thinking, operational excellence, and proactive problem-solving capabilities. You must be adept at creating, planning, and executing projects from inception to completion, seamlessly transitioning between complex tasks and priorities with precision and composure. You will need to integrate smoothly into our leadership ecosystem, providing sophisticated operational support while consistently anticipating and addressing the Vice President's needs in the context of AWS's dynamic legal challenges.

We will depend on your quick thinking, your passion, and your energy to be organized, self-motivated, care about the employee experience and your ability to contribute, learn, build, and be challenged. You must have a sense of ownership, be able to drive tight deadlines, and maintain a sense of inclusion across our global teams.

This role requires five (5) days a week in office.

Key job responsibilities
• Effectively and proactively support the Vice President of AWS Legal with strong collaboration and the ability to partner with the Admin Community on complex calendar management initiatives.
• Serve as a business partner ensuring strategic, proactive and thoughtful support of our yearly organizational planning cycles.
• Field inquiries by researching appropriate resources and/or connecting with the appropriate teams to resolve.
• Organize and support recurring staff meetings, including agenda preparation, documentation, and follow-up.
• Manage end-to-end logistics for quarterly all-hands and Associate General Counsel (AGC) sessions.
• Drive and own space management initiatives to include management of team space, moves and re-configurations.
• Support employee morale (team events, org-wide events, celebrations, etc.).
• Maintain a strong executive presence and reliable desk coverage to ensure seamless support for time-sensitive matters.
• Support efforts to track headcount, report out, and open requisitions, as requested.

About the team
*Team Culture*
Here at Amazon, we embrace our differences. We are committed to furthering our culture of inclusion. We have ten employee-led affinity groups in over 190 chapters globally. We have innovative benefit offerings, and we host annual and ongoing learning experiences.

*Work/Life Balance*
Our team also puts a high value on work-life balance. Striking a healthy balance between your personal and professional life is crucial to your happiness and success here, which is why we aren’t focused on how many hours you spend at work or online. Instead, we’re happy to offer a flexible schedule so you can have a more productive and well-balanced life—both in and outside of work.

*Mentorship and Career Growth*
Our team is dedicated to supporting new members. We have a broad mix of experience levels and tenures, and we’re building an environment that celebrates knowledge sharing and mentorship. We care about your career growth and strive to assign projects based on what will help each team member develop into a better-rounded professional and enable them to take on more complex tasks in the future.

Basic Qualifications

- 5 years of executive assistant experience
- Experience with executive level calendar management
- Experience with domestic or international travel coordination
- Experience with Microsoft Office products and applications

Preferred Qualifications

- Experience leading process improvements
- Experience in a fast-paced, high-tech company
- Experience designing processes to maximize efficiency

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits.