Executive Assistant , Amazon Special Projects

Description

AIGC is seeking a passionate, motivated, organized, and detail-oriented Executive Assistant to support two Directors. This role supports an Amazon Special Projects team that takes the company’s Think Big leadership principle to the next level. We focus on creating new products and services that improve the lives of our customers. No industries or subject areas are out of bounds. If you’re interested in innovating at scale to address big challenges in the world, this is the team for you.

Our team highly values work-life balance, mentorship, and career growth. We believe striking the right balance between your personal and professional life is critical to life-long happiness and fulfillment. We care about your career growth and strive to assign projects and offer training that will challenge you to become your best.
This role will primarily support two Directors, overseeing 100 employees.

This role requires detailed planning, time management, and organizational skills. You will have a strong sense of ownership, bias for action, and customer service. This position requires a high level of integrity and discretion in handling confidential information, and professionalism in interacting with senior executives. You will have exceptional written and verbal communication skills, and be tech-savvy, resourceful, and creative problem solvers. You will act as the unifier of the team through team socials, events, and programs. This position requires the capacity to work successfully in a team environment, build effective working relationships, and operate with a good sense of humor.

This is a Seattle-based role and in office five days a week.

Key job responsibilities
- Managing complex calendar requests, meeting invites, and conference room logistics
- Planning international and domestic travel
- Processing expense reports
- Managing large event logistics (in-person and virtually), including catering, preparing agendas, and materials to ensure the meetings are productive (e.g. Town Halls, onsite business meetings)
- Contributing to team culture, boosting morale, recognizing employee efforts, having fun at work, and encouraging others to do the same
- Attending key meetings, tracking discussion topics, helping key deliverables be met, and following up on critical items
- Creating and owning team mechanisms (e.g., staff meeting agendas, weekly business reviews, team-building events, launch events and team recognition)
- Identifying internal and external approaches to solve problems in a creative way


A day in the life
- Proactively manage complex calendars to ensure deliverables are met.
- Coordinate calendars across multiple teams to proactively plan for key business cycles.
- Effectively and proactively supporting Directors and other team members.
- Act as a gatekeeper by balancing customer obsession and backbone.
- Ensure timely action by organizing, prioritizing, and addressing sensitive, confidential information and requests.
- Submit expense reports.
- Coordinate global schedules, travel arrangements, and seamless meeting logistics in a cost-effective manner.
- Creatively solve complex problems while building sustainable, scalable mechanisms.

Basic Qualifications

- 3 years of senior level leadership support, or 1 years of Amazon experience
- High school or equivalent diploma
- Experience with Microsoft Office products and applications
- Experience with executive level calendar management

Preferred Qualifications

- Experience in a fast-paced, high-tech company
- Experience managing multiple calendars

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits.