What are the responsibilities and job description for the Payroll and HRIS Manager position at Amalgamated Bank of NY?
Purpose of Position:
The Payroll and HRIS Manager plays a critical leadership role in ensuring the accurate, compliant, and timely administration of payroll for Amalgamated Bank. This position oversees all aspects of payroll operations, including the management of the outsourced ADP payroll relationship, leave administration, payroll reporting, HRIS management, and compliance with federal, state, and local regulations. The Payroll Manager collaborates closely with Human Resources, Finance, and IT to deliver best-in-class payroll services to all employees.
Essential Job Functions:
- Payroll Operations Management: Direct the end-to-end payroll process for all U.S. employees, ensuring timely and accurate payroll cycles, including regular, off-cycle, and special payrolls.
- ADP Payroll Relationship: Serve as the primary liaison with ADP, managing the performance and delivery of payroll services, resolving issues, and ensuring adherence to service level agreements.
- Leave Administration: Oversee the administration of all types of employee leaves (FMLA, disability, paid/unpaid leave), ensuring accurate payroll integration and compliance with applicable laws and policies.
- Payroll Reporting and Analytics: Generate, review, and distribute payroll reports and analytics for internal stakeholders, auditors, and regulatory bodies. Ensure data integrity and confidentiality in all reporting activities.
- Compliance and Audit: Ensure payroll practices comply with federal, state, and local laws, as well as internal policies. Lead payroll audits and support internal and external audit processes.
- Process Improvement and Technology: Identify and implement process enhancements to increase efficiency, accuracy, and employee experience. Collaborate with IT and HRIS teams to optimize payroll systems and integrations.
- Vendor Management: Oversee relationships with third-party vendors related to payroll, timekeeping, tax processing, and leave administration. Monitor vendor performance and negotiate contracts in conjunction with Total Rewards Executive and/or Chief HR Officer, as needed.
- Tax and Regulatory Filings: Ensure timely and accurate filing of all payroll taxes and related regulatory documents.
- Issue Resolution: Act as an escalation point for complex payroll issues and employee inquiries, ensuring timely and satisfactory resolution.
- Communication: Develop and deliver clear communications to employees and leadership on payroll policies, deadlines, and changes.
Knowledge, Skills and Experience Requirements:
- Bachelor’s degree in Accounting, Finance, Human Resources, or related field; Master’s degree or CPP certification preferred.
- 10 years of progressive payroll experience, including leadership in a large, multi-state organization; financial services or banking experience strongly preferred.
- Expert knowledge of payroll regulations, tax laws, and compliance requirements.
- Exceptional analytical, problem-solving, and organizational skills.
- Proven ability to work in a fast-paced environment.
- Strong communication and interpersonal skills, with ability to interact effectively across all levels of the organization.
- Advanced proficiency with payroll systems (ADP preferred), HRIS, and Microsoft Office Suite.
- Experience with process improvement initiatives and change management.
- High level of integrity and discretion handling confidential information.
Reporting Structure
Reports to the Total Rewards Executive. No direct reports.
Our job titles may span more than one career level. The starting base salary for this role is between $120,000 – $140,000. The actual base pay is dependent upon many factors, such as: training, transferrable skills, work experience, business needs and market demands. The base pay range is subject to change and may be modified in the future.
Amalgamated Bank is an Equal Opportunity and Affirmative Action Employer, Minorities / Females / Individuals with Disability / Veterans. AmeriCorps, Peace Corps and other national service alumni are encouraged to apply. View our Pay Transparency Statement. Submission of a resume or any information regarding your qualifications does not constitute a promise or offer of employment. At Amalgamated Bank, we consider an applicant to be someone who has interviewed at least once, in person, with the hiring manager. Amalgamated Bank does not sponsor applicants for work visas.
Effective February 18, 2025, employees in office-based positions will be working a Hybrid work schedule consisting of three days or more, on-site per week, Monday - Thursday, although the specific days may vary by site or organization, with Friday designated as a remote-working day, unless business critical tasks require an on-site presence. This Hybrid work model does not apply to, and daily in-person attendance is required for, the contact center, branch service roles, and general services where the work to be performed is located at a Company site; positions covered by a collective-bargaining agreement (unless the agreement provides for hybrid work); or any other position for which the Company has determined the job requirements cannot be reasonably met working remotely. Please note, this Hybrid work model guidance does not apply to roles that have been designated as “remote”.
Amalgamated Bank does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for the position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.
Salary : $120,000 - $140,000