What are the responsibilities and job description for the Admissions & Data Coordinator Part-Time position at Alvernia University?
Job Summary:
The Admissions & Data Coordinator plays a key role in supporting the admissions process through accurate data management and efficient administrative operations. This position is responsible for entering and maintaining student records, assisting with application processing, and ensuring the smooth day-to-day functioning of the undergraduate admissions office.
Essential Functions:
1. Promote Franciscan ideals and adherence to the Mission of the University as demonstrated by the University Ideal Characteristics. As we are an equal opportunity employer committed to Franciscan values, all employees share responsibility for advancing diversity, equity, and inclusion in the performance of their roles while demonstrating: service orientation, respect for all, intellectual curiosity, solution focus and innovation, and mutual accountability.
2. Process and enter prospective student data accurately into undergraduate admissions CRM.
3. Manage Operations email inbox daily, and Admissions email inbox as needed.
4. Correct and update information of prospective student records.
5. Ensure confidentiality and security of student records.
Additional Responsibilities:
1. Assist in the development and implementation of admissions related procedures and workflows.
2. Support event planning and student registration/check-in for admissions related events.
3. Operate Admissions van to transport prospective students and tour guide on tours, when needed.
4. Support the Welcome Center by providing front desk coverage during staff absences or peak periods.
5. Provide general support including answering phones, managing correspondence, and collaborating with other departments.
Qualifications/Education:
1. 2 Years of experience in administrative support, data entry, or admissions related roles.
2. Strong proficiency in Microsoft Office (Excel, Word, Outlook) and database management systems (Slate, PowerCampus, SoftDocs, Jenzabar, Citrix).
3. Excellent attention to detail and commitment to data accuracy.
4. Strong organizational and time-management skills.
5. Excellent written and verbal communication skills.
6. High School Diploma or equivalent; Associate’s or Bachelor’s degree preferred.
7. Ability to maintain confidentiality and handle sensitive information professionally.
8. Commitment to the mission statement, core values and goals of Alvernia University.
9. Valid Driver’s License
Physical Requirements:
1. Attendance is required in order to perform the duties of this job.