What are the responsibilities and job description for the Invoicing Specialist position at ALUMA-WELD INC?
AIM: The aim of the invoicing clerk is to accurately and efficiently invoice outgoing boats and trailers, contributing to a seamless delivery experience and timely dealer payment.
DESCRIPTION OF DUTIES/EXPECTATIONS:
• Receives and verifies documentation of boats ready to ship
• Matches work order paperwork with outgoing boats
• Generates and assigns serial numbers for boats, trailers, and motors
• Creates pickup/freight invoices for boats ready to ship
• Creates Bills of Lading for freight shipments
• Receives customer delivery receipts and files with work orders/invoices
• Troubleshoots errors with work orders, serial numbers, or invoices
• Communicates with dealers to address issues or concerns
KEY ACCOUNTABILITIES
• Efficient and accurate invoicing
• Timely resolution of errors
• Identifies and communicates training needs
• Continuously works to improve the invoicing process
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
• High attention to detail (required)
• Proficient with Excel and Outlook (required)
• Ability to multi-task
• Able to prioritize competing demands
• Ability to work well under pressure
• Strong communication skills
• Excellent customer service skills
• Experience with process documentation and improvement (preferred)
Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.