Office Manager

Office Manager

Reports To: School Principal
Location: Alturas Academy North, Rigby, ID
Job Type: Full-Time

About Alturas Academy
Alturas is a public charter school network committed to rigorous, inquiry-based learning. Through multi-age classrooms and small instructional groups, we teach students at their true academic level. This fosters meaningful growth, strong peer relationships, and a learning environment where curiosity and confidence are celebrated.

Collaboration, support, and community are foundational to the Office Manager role. The Office Manager works closely with administration, office staff, teachers, students, and families to create a welcoming, organized, and solutions-oriented environment. This position is responsible for fostering strong communication, supporting daily school operations with professionalism and consistency, and contributing to a positive school culture built on teamwork, reliability, and service to others.

Job Summary:

Alturas Academy is seeking a highly organized and proactive Office Manager to oversee and coordinate the day-to-day administrative operations of the school. This role is critical to ensuring smooth, efficient, and compliant functioning across all non-instructional areas, including office management, human resources support, scheduling, compliance, records management, and coordination with faculty, staff, and parents. The Office Manager plays a vital role in supporting the school’s mission of delivering a high-quality, student-centered education.

Key Responsibilities:

Expected Hours*:

Mid-August to Mid-June: M-Th 8-5, occasional Friday

Mid-June to Mid-August: Flexible hours, less than 10 total hours per week

• During the initial training period, hours may begin as closer to 30-40 hours per week and become closer to 10-20 hours until Mid-August

Office & Operations Management:

• Oversee the daily operations of the front office.
• Serve as the primary point of contact for internal and external communication.
• Maintain office systems, records, supplies, and inventory.
• Handle and process purchase orders, invoices, credit card statements, etc.
• Ensure a welcoming and professional environment for students, staff, families, and visitors.

Human Resources Support:

• Track employee attendance and leave requests.
• Assist with maintaining staff records
• Assist with compliance with school, state, and federal employment regulations.

School Compliance & Records:

• Manage and maintain accurate student records in accordance with FERPA and other legal requirements.
• Support reporting and compliance tasks required by the Idaho State Department of Education and the school board.
• Ensure timely submission of data and reports, including enrollment, attendance, and testing coordination.

Communication & Scheduling:

• Coordinate school-wide communications, including newsletters, announcements, calendars, and parent notifications.
• Manage scheduling of events, meetings, and use of school facilities.
• Support coordination of special events and school programs (e.g., testing days, parent-teacher conferences, enrollment events).

Student Information Systems & Software Management

• Oversee student information systems and maintain accurate student and attendance records.
• Support enrollment, reporting, and data collection processes.
• Learn, implement, and manage schoolwide software tools and digital systems with minimal oversight.

Qualifications:

• Associate or Bachelor’s degree in Business Administration, Education, or a related field preferred.
• 3 years of experience in school or office administration, with supervisory experience preferred.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in office software (Google Workspace, Microsoft Office, etc.) and student information systems (SIS experience preferred).
• Ability to manage multiple priorities in a fast-paced school environment.
• Knowledge of school compliance requirements and recordkeeping standards is a plus.
• Must pass a background check and meet all legal requirements for employment in a public school.