What are the responsibilities and job description for the Accounts Payable Specialist position at ALTOR?
Description
Job Title: Accounts Payable Specialist
Department: Finance/Accounting
Reports To: Corporate Accounting Manager
FLSA Status: Non-Exempt
Travel: Require 1% or less
Job Summary
Under the direction of corporate controller, completes accounts payable functions including accounts payable coding / entry, invoice review, along with month end activities for multiple locations. Demonstrates ability to work independently while meeting expected deadlines. The ideal candidate will have a strong foundation in accounting principles, excellent analytical skills, and the ability to work collaboratively in a fast-paced environment without compromising their attention to detail or accuracy.
Essential Duties & Responsibilities
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education Requirement/Work Experience
High School Diploma required.
Manufacturing Industry Experience Preferred.
Minimum of 2 years of accounts payable accounting experience.
Computer Skills
To perform this job successfully, an individual should be proficient with Microsoft Office -- MS Word, Excel, PowerPoint. NetSuite experience a plus.
Core Values
Our core values define how we work and what we expect from every associate. The ideal candidate will consistently demonstrate these values in performing the responsibilities of this role. Each core value represents essential behaviors and competencies aligned with the duties and qualifications of the position.
Accountability – We take full responsibility for our actions and outcomes, ensuring transparency and trust with our stakeholders, customers, associates, and the environment. Competencies: Problem Solving, Decision Making, Planning & Organizing, Resilience, Time Management/Prioritization and Learning Agility
Innovation – We champion creativity and collaboration, continually striving to deliver groundbreaking solutions that transform our industry and exceed expectations. Competencies: Creativity & Curiosity, Continuous Improvement, Vision & Strategic Thinking, and Collaboration & Teamwork
Integrity – We uphold the highest ethical standards of honesty, transparency, and ethical behavior in every decision and action, fostering trust at all levels in our organization. Competencies: Honesty, Consistency & Dependability and Commitment to Excellence
Adaptability – We embrace change agility and resilience, staying flexible and proactive in a constantly evolving world. Competencies: Communication, Results Oriented and Flexibility
Caring – We prioritize the well-being of our people, communities, and business partners, recognizing that their success and happiness are vital to our own. Competencies: Organizational Savvy, Risk Management, Compliance, Diversity, and Empathy
Passion – We are driven by a relentless pursuit of excellence, demonstrating determination to succeed while maintaining humility and respect for others. Competencies: Commitment, Persistence & Tenacity, Humility and Respect
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include: close vision. While performing the duties of this Job, the employee is frequently required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to stand and walk. The employee is occasionally required to reach with hands and arms.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work environment is typical of most manufacturing environments. The noise level in the work environment is usually moderate to high level with ear protection required.
Disclaimer
The above statements are intended to describe the general nature and level of work being performed by those assigned to a particular position. This document in no way states or implies that this is as an exhaustive list of all responsibilities, duties, and skills required and personnel may be required to perform duties outside their normal responsibilities from time to time, as needed. The Company reserves the right to change, modify, amend, add to or delete from, any section of this document as it deems, in its judgment, to be proper.
Job Title: Accounts Payable Specialist
Department: Finance/Accounting
Reports To: Corporate Accounting Manager
FLSA Status: Non-Exempt
Travel: Require 1% or less
Job Summary
Under the direction of corporate controller, completes accounts payable functions including accounts payable coding / entry, invoice review, along with month end activities for multiple locations. Demonstrates ability to work independently while meeting expected deadlines. The ideal candidate will have a strong foundation in accounting principles, excellent analytical skills, and the ability to work collaboratively in a fast-paced environment without compromising their attention to detail or accuracy.
Essential Duties & Responsibilities
- Ensure accurate and timely recording of accounts payable related transactions and appropriate documentation uploaded into ERP system.
- Review invoices entered by others for proper general ledger coding and correct documentation.
- Compare purchase orders, prices, terms of payment and other charges.
- Ensure invoices are entered in time for month end closing and complete AP accrual.
- Create new suppliers including collection of proper supporting documentation and recording federal ID numbers for year-end reporting of 1099's.
- Reconcile monthly A/P statements and related transactions.
- Monitor AP email account and respond accordingly.
- Maintains excellent professional relationships with suppliers and internal customers and provides proactive customer service in assisting with inquiries regarding account status information and other requests.
- Demonstrate teamwork by collaborating with others to improve overall standards of performance and service through continuous improvement activities.
- All other duties as assigned.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education Requirement/Work Experience
High School Diploma required.
Manufacturing Industry Experience Preferred.
Minimum of 2 years of accounts payable accounting experience.
Computer Skills
To perform this job successfully, an individual should be proficient with Microsoft Office -- MS Word, Excel, PowerPoint. NetSuite experience a plus.
Core Values
Our core values define how we work and what we expect from every associate. The ideal candidate will consistently demonstrate these values in performing the responsibilities of this role. Each core value represents essential behaviors and competencies aligned with the duties and qualifications of the position.
Accountability – We take full responsibility for our actions and outcomes, ensuring transparency and trust with our stakeholders, customers, associates, and the environment. Competencies: Problem Solving, Decision Making, Planning & Organizing, Resilience, Time Management/Prioritization and Learning Agility
Innovation – We champion creativity and collaboration, continually striving to deliver groundbreaking solutions that transform our industry and exceed expectations. Competencies: Creativity & Curiosity, Continuous Improvement, Vision & Strategic Thinking, and Collaboration & Teamwork
Integrity – We uphold the highest ethical standards of honesty, transparency, and ethical behavior in every decision and action, fostering trust at all levels in our organization. Competencies: Honesty, Consistency & Dependability and Commitment to Excellence
Adaptability – We embrace change agility and resilience, staying flexible and proactive in a constantly evolving world. Competencies: Communication, Results Oriented and Flexibility
Caring – We prioritize the well-being of our people, communities, and business partners, recognizing that their success and happiness are vital to our own. Competencies: Organizational Savvy, Risk Management, Compliance, Diversity, and Empathy
Passion – We are driven by a relentless pursuit of excellence, demonstrating determination to succeed while maintaining humility and respect for others. Competencies: Commitment, Persistence & Tenacity, Humility and Respect
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include: close vision. While performing the duties of this Job, the employee is frequently required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to stand and walk. The employee is occasionally required to reach with hands and arms.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work environment is typical of most manufacturing environments. The noise level in the work environment is usually moderate to high level with ear protection required.
Disclaimer
The above statements are intended to describe the general nature and level of work being performed by those assigned to a particular position. This document in no way states or implies that this is as an exhaustive list of all responsibilities, duties, and skills required and personnel may be required to perform duties outside their normal responsibilities from time to time, as needed. The Company reserves the right to change, modify, amend, add to or delete from, any section of this document as it deems, in its judgment, to be proper.
