Purchasing Assistant

Job Title: Purchasing Assistant

Classification: Non-Exempt

Build your career with Alto Ingredients! Earn a competitive salary, benefits including Medical, Dental, Vision, Life Insurance and 401k with a company dollar-for-dollar match up to 6%, a stipend for fitness center expenses, a generous paid time off (PTO) program, and service awards for career longevity. Alto Ingredients values the communities where we work and live and offers an extra 8 hours of paid leave for employees who volunteer their time and talents in their community.

Environment: Alto Ingredients, Inc. (NASDAQ: ALTO) is a leading producer and distributor of specialty alcohols, renewable fuels and essential ingredients. Leveraging the unique qualities of its facilities, the company serves customers in a wide range of consumer and commercial products in the Health, Home & Beauty; Food & Beverage; Industry & Agriculture; Essential Ingredients; and Renewable Fuels markets. For more information, please visit www.altoingredients.com.

Our Pekin campus produces products destined for Health, Home& Beauty; Food and Beverage; Industry & Agriculture; Essential Ingredients; and Renewable Fuels markets. All personnel are responsible for the safety of these products, which includes participation in training, following cGMP and feed/food safety requirements in the facility, and following procedures per instruction of management.

Job Purpose: This position is responsible for providing purchasing support to the Director of Purchasing

The following is a list of major duties and responsibilities for this position along with certain supportive duties. It is not all-inclusive. Other duties and responsibilities may be added as needed and in addition, management may modify this job description as needed.

Essential Duties And Responsibilities

• Prepare purchase orders, contracts, and inquiries For Alto Ingredients, Inc.
• Obtain MPSA and SOW for service providers
• Reconcile discrepancies between accounts payable, receiving, requestor, and supplier.
• Contact suppliers and expedite items as needed
• Maintain a current insurance certificate for qualified vendors
• Project monthly maintenance cost, end of month accruals, reports as needed for inventory levels, status of open purchase orders, and other reports as requested including end of month inventory
• Order manufacturing supplies and keep necessary records.
• Track and order all chemical needs for the Site
• Receive chemical BOLs and service invoices as provided by Sacramento into Navision
• Perform Safety and FSMA audits
• Approving suppliers of quality critical materials and services
• Obtain all approvals required for changing chemical/material suppliers
• Rolling Stock Registration
• Office Supplies and Maintain Inventory
• Reconcile credit card receipts
• Establish, build, and maintain relationships with all key suppliers
• Negotiate pricing, contracts, and payment terms with suppliers
• New Vendor Setup, and work with accounting on setting up new vendors in Navision
• Assist with SharePoint
• Provide coverage for Director of Purchasing as well as Administrative Assistant (vacations, Illnesses)
• Other duties as assigned
  
  

Education/Experience

• High School Diploma/GED
• 3-5 years relevant work experience, preferably in a manufacturing/plant environment
• Secretarial certificate or equivalent experience;
• Experience working in a fast-paced environment and prioritizing competing priorities;
• Experience working with diverse management styles and personalities.
  
  

Qualifications

• Competent working with computers; working knowledge of Excel, Microsoft Office, and other computer software;
• Ability to operate office equipment, printer, copy machine, multiple phone lines, etc.
• Excellent time management skills and proven ability to prioritize tasks/projects;
• Ability to learn quickly and work well under pressure;
• Ability to work independently or as part of a team;
• Ability to keep information confidential and private;
• Excellent communication skills, oral and written; excellent telephone skills
  
  

Physical Requirements

• Must be able to work at a computer to research, send and receive information, and generate reports.
• Able to communicate by phone and in person. Listen and observe others while communicating in person.
• Sit for extended periods when working in office.
• Some stooping and bending when filing and moving boxes of materials and files; lift up to 20 lbs.
• Walk on paved and unpaved surfaces. Climbing stairs and ladders.
  
  

Criminal background check and drug screen required.

Alto Ingredients, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.