Construction Project Manager

Reports to: President Date: May 15, 2026

Job Function:

The Project Manager has day to day responsibility for construction of the work at a profit and 

ensuring the project is built on schedule and within budget, while exceeding expectations for 

quality and safety.

Duties and Responsibilities:

1. Development of Construction Documents:

A. Finalize design from concept to completion with owner (if required).

B. Contract professional services, schedule, coordinate and obtain:

1) Site plan approval.

2) Coordinate local and state building plan approval.

3) Identify and coordinate the submittals of all documents for permits including building permit, 

from all the involved agencies.

2. Bidding and contracts:

A. Thoroughly reviews and analyzes construction documents (plans and specifications) and prepare 

bid list to insure all work items are accounted for and manage the bid processes.

B. Understands contractual terms and conditions in specifications.

C. Attends pre-bid meeting.

D. Identify key trades; notify selected subcontractors of bid dates.

E. Initiate and coordinate the issuance of construction documents and information for purposes of 

bidding.

F. Provide clear and detailed quantity take-offs of self-performed work.

G. Follows up to insure quotes are obtained for all trades and are accurate.

H. Obtain bids for all major material components.

I. Thoroughly reviews all bids after a complete understanding of the plans and specifications is 

achieved. Reviews pre-qualifications for “new” Subcontractors.

J. Assembles accurate and well organized estimate and proposal in a timely manner for designated 

project for stipulated price, or design build

K. Writes proposal in a clear, precise manner, defining scope, schedule and price. May

be required to meet with potential client to present proposal.

3. Construction Administration:

A. Completes appropriate permits at project start up and delegate as needed.

B. Work with superintendent to prepare job schedule. Establishes, manages and updates the bi-weekly 

schedule as necessary to reflect the current project status. At the time subcontracts and purchase 

order are awarded, the construction project schedule will be provided and reviewed with all 

parties.

C. Holds job meetings including the Superintendent, Subcontractors, Owner and Architect as 

appropriate and required. Generates meeting minutes for distribution to all parties.

D. Obtains and reviews shop drawings from Subcontractors and Suppliers via project management 

software. Shop drawings should be processed in an expeditious manner with thorough review prior to 

submittal to the Architect.

E. Oversees project submittal log. Ensures the status of each reflects the proper priority based 

on lead times and project schedule.

F. Establishes delivery dates for all equipment and material.

G. Expedites building system and the completion of work as a means of increasing profit.

H. Oversees Project RFI (request for information) log. Tracks each RFI to ensure resolution. 

Generates any required changes in scope of work, contract amounts, or schedule and communicates to 

Owner, Architect and affected Subcontractors.

I. Oversees Project CO (change order) log. Tracks each CO to ensure resolution. Generates any 

required changes in scope of work, contract amounts, or schedule and communicates to Owner, 

Architect and affected Subcontractors.

J. Oversees Project RFP (request for proposal) log. Tracks each RFP to ensure resolution. 

Generates any required changes in scope of work, contract amounts, or schedule and communicates to 

Owner, Architect and affected Subcontractors.

K. Visits jobsites periodically and as needed and checks for accuracy, quality, craftsmanship, 

production and safety.

L. Consults with Superintendent and President or Vice President on availability of ACC owned 

materials and equipment. Determines equipment rental sources and monitors rental costs.

M. Instills a sense of urgency about the work in all parties associated with the projects.

N. Be aware of labor policies, employee handbook, EEO requirements and ACC and owner work rules. 

Consults with Human Resource Manager, as appropriate

O. Recognizes and is responsible for all jobsite safety requirements as defined by ACC Safety and 

Health program, Owner’s safety requirements and OSHA. Supports the

Superintendent in enforcing these policies for field staff and Subcontractors. Ensures toolbox 

talks are being administered by Superintendent.

P. Demands awareness and compliance with all safety requirements by ACC for field staff, and all 

Subcontractors and vendors. Holds safety pre-planning meetings. Insists on proper documentation of 

any violations.

Q. Insists the highest level of quality workmanship from both ACC and Subcontractors.

R. Consults with superintendent and agrees on sources for purchase of miscellaneous materials. 

Monitors all purchases by the Superintendent.

S. Monitors Subcontractor’s stability and notifies Vice President and President as soon as it is 

believed that a subcontractor’s actions could result in a job delay or a reduction in profit. Any 

financial instability should be reported immediately.

T. Meets and maintains an open line of communication with Owner, Architect and/or Engineer 

throughout the duration of the project.

4. Cost Control

A. Establishes and maintains a job cost spreadsheet. All changes in purchase order and subcontract 

amounts, as well as change orders to the owners should be documented in a timely manner.

B. Prepares the contract schedule of values, submits Owner’s draw to ACC accounting for billing to 

owner, and authorizes Subcontractor pay request payments to Subcontractors monthly. Material 

invoices will be approved in an expeditious manner when received from Accounting.

C. Maintains extra work log, identifying items and their resolutions.

D. Issue change orders to subcontractors and suppliers.

5. Project Completion

A. Makes zero punch list and zero re-work the goal of all Subcontractors and ACC staff.

B. Completes project close out and punch lists to receive final payment from Owner in an 

expeditious manner.

C. Oversees Project Assistant’s creation of owner’s manual, including warranties and guarantees.

D. Obtains final certificate of completion.

E. Obtains Letter of Recommendation.

6. Miscellaneous

A. Assist with business development as needed (trade shows, sales calls, business to business 

networking, etc.)

B. For sales, visit potential client sites, assess needs, and prepare detailed and thorough 

estimate. Write thorough, detailed and professional proposal. Provide proposal to client.

C. Documents positive and negative performance of associates throughout the year as it occurs for 

performance evaluations working jointly with Human Resources.

D. Stays current with changing technology/tools and participates in educational training 

opportunities.

EDUCATION

Required:    High School diploma or GED

Preferred:    Bachelors Degree in Construction Management or related field.

EXPERIENCE

Required:    5 years of proven experience in Project Management with general contracting.

Preferred:    5 years of field experience

LICENSING/CERTIFICATION

Required:    Maintain valid Wisconsin Driver’s License with proof of insurance.

Required:    First Aid/CPR, Forklift certification, OSHA 10 Hour are required within the first 

year of employment.

SKILLS, KNOWLEDGE AND ABILITIES

• Knowledge of the general construction industry and the sub trades.

• Understanding of construction estimating techniques and standards.

• Ability and willingness to travel daily within 100 mile radius.

• Fluency with tools used in various trades.

• Ability to communicate effectively with all levels using a variety of communication 

tools.

• Ability to follow policy and procedures.

• Ability to perform tasks and follow directions assigned by the President and/or Vice President 

of Operations accurately and within the specified time frame.

• Ability to productively manage time and materials in order to maximize efficiency and 

quality.

• Computer knowledge, mathematics, business writing, organizational, technical, human relations 

and conceptual skills to manage projects.

• Take pride in servicing the customer and have a strong commitment to safety.

• Ability to motivate others and create personal value within a team.

• Ability to identify and troubleshoot problems before they become major issues.

• Ability to handle multiple tasks at the same time while maintaining attention to 

detail.

• Ability to be self-motivated.

• Skilled in decision-making.

• Ability to meet deadlines.

• Ability to work in stressful situations.

• Knowledge of Microsoft Project, Microsoft Office, AutoCad, ProCore and Bluebeam 

applications.

• Excellent written and verbal communication skills.

• Ability to interact with all levels of management.

PHYSICAL DEMANDS

Sitting, standing, walking, crawling, stooping, kneeling, crouching, lifting, carrying, reaching, 

fingering, handling, hand/eye/foot coordination, repetitive motions, talking, hearing and seeing.

PHYSICAL STRENGTH

Sedentary work. Occasional lifting/carrying up to 75 pounds.

WORK ENVIRONMENT

Exposed to moving mechanical parts, vehicles and equipment. Also exposed to varying weather 

elements. The noise level in the work environment is usually moderate to noisy.

COMMUNICATE

Ability to represent the organization in a professional and positive manner.

CONCLUSION

This job description is intended to convey information essential to understanding the scope of the 

Project Manager’s position and it is not intended to be an exhaustive list of skills, efforts, 

duties, responsibilities or working conditions associated with the position.