Assistant Accounting Administrator

Company Description

Althans Insurance Agency, Inc. has been a leading insurance and risk management agency in the Midwest since 1925. Our family-owned business, now in its fourth generation, is licensed in all 50 states. We offer comprehensive services including insurance, bonding, benefits, and financial services to a diverse clientele, which includes manufacturers, contractors, and transportation carriers. Our dedication to personal service and superior performance ensures no coverage gaps and faster turnaround times, securing the future for every client, from individuals to global businesses.

Role Description

This is a full-time role for an Assistant Accounting Administrator located in Chagrin Falls, OH. This role is primarily focused on supporting day-to-day accounting and bookkeeping operations, with a smaller portion (approximately 4 hours per week) dedicated to a range of administrative and office support tasks. The ideal candidate is self-motivated, organized, and comfortable working in a small, professional office environment.

Key Responsibilities:

Accounting & Bookkeeping Duties (approx. 90%):

• Record financial transactions including accounts payable and receivable
• Reconcile bank and credit card statements
• Process vendor payments, client invoices, and receipts
• Maintain general ledger and support monthly account reconciliations
• Track expenses and help monitor budget categories
• Maintain accurate and organized accounting records in digital and physical formats
• Use accounting software for daily financial tasks and reporting

Office Administration Support (approx. 10%):

• Answer and direct incoming phone calls or emails professionally
• Greet visitors and manage incoming/outgoing mail
• Assist with scheduling meetings or internal appointments
• Maintain organized digital and paper filing systems
• Help with document formatting, proofreading, and data entry for internal reports or client materials
• Help maintain a clean and organized office environment

Qualifications:

• 1–3 years of experience in bookkeeping, accounting, or office support
• Proficiency with accounting software
• Strong Microsoft Excel skills, including the ability to create and manage spreadsheets, use formulas, and analyze basic financial data
• Comfortable with other Microsoft Office applications (Outlook, Word, and PowerPoint)
• Strong attention to detail, accuracy, and organizational skills
• Excellent written and verbal communication abilities
• Ability to manage multiple priorities, meet deadlines, and work independently
• High level of integrity and discretion when working with financial and confidential information

Schedule & Work Environment:

• Based in Cleveland, OH
• Full-time schedule – 8:30-5
• On-site required; hybrid flexibility may be considered after onboarding
• Casual, collaborative office setting with opportunities to grow