What are the responsibilities and job description for the Office Manager position at Alternative Home Health Care LLC?
Overview
We are seeking a highly organized and proactive Office Manager to oversee daily operations and ensure smooth functioning of our office environment. The ideal candidate will possess strong administrative, supervisory, and communication skills, with experience in office management, Human Resources (recruitment, hiring, payroll, personal files, etc) and ensuring compliance. This role offers an opportunity to assist the Leadership lead a dynamic team, manage various administrative functions, and contribute to the overall efficiency of our organization.
Responsibilities
- Familiar with local, state and federal regulations applicable to home health and employment compliance.
- Assist in managing day to day office operations while ensuring compliance.
- Oversee scheduling management for staff and appointments, ensuring optimal calendar organization
- Supervise staff and coordinate training & development initiatives
- Performs human resources functions such as recruitment, onboarding, employee records, employee engagement and development, disciplinary action,
- Assist leadership in addressing conflicts, concerns, or incidents and help find resolution(s).
- Organize and coordinate events, meetings, and special projects as needed
- Be able to develop ways to improve and streamline processes.
- Ensure proper filing systems are maintained for easy document retrieval
- Manage office supplies inventory and oversee general clerical tasks such as data entry and correspondence
- Uphold professional communication standards including phone etiquette and client interactions
Skills
- Proven experience in office management or administrative roles with strong organizational skills
- Supervising experience with the ability to lead and motivate a team effectively
- Proficiency in Microsoft (Word, Excel, etc.), calendar management tools, and multi-line phone systems
- Great interpersonal skills and personable personality
- Strong communication skills with excellent phone etiquette and interpersonal abilities
- Experience in event planning, human resources functions, and training & development programs
- Ability to handle clerical tasks efficiently while maintaining attention to detail
- Knowledge of medical office management or healthcare administration is a plus but not required
- Exceptional organizational skills to prioritize tasks, manage multiple responsibilities simultaneously, time management to meet deadline.
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Qualifications:
* Bachelors degree in Human Resources, Business management or its equivalent.
* a least a year of healthcare background and HR responsibilities.
* Leadership and management experience.
* Proficient computer skills
* Excellent communication and interpersonal skills
This position is integral to maintaining an efficient office environment that supports organizational goals. We value candidates who are detail-oriented, proactive problem-solvers, and excellent communicators committed to fostering a productive workplace.
Alternative Home Health Care is an Equal Opportunity Employer.
Contact us @ 630-971-0778 / hello@alternativehhcare.com
634 N Cass Ave, Westmont, IL 60559
Pay: $20.00 - $25.00 per hour
Expected hours: 24.0 – 40.0 per week
Benefits:
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $20 - $25