Executive Assistant to the CEO

Elevate Leadership Excellence: Join Alter Behavioral Health as an Executive  Assistant 

At Alter Behavioral Health, every detail matters — and every team member plays a part in our mission to transform lives through compassionate, evidence-based mental health care. We’re dedicated to restoring hope and empowering  individuals on their journey to wellness. We’re seeking a highly organized, proactive Executive / Personal Assistant to provide direct support to our Chief Executive Officer and help keep operations running seamlessly. This is a role for someone who thrives in a fast-paced environment and under pressure, confident communicator, demonstrates strong attention to detail, and excels at multitasking.

Why You’ll Love This Role

• Leadership Support with Purpose → Partner directly with our CEO and executive team, helping manage key initiatives that advance Alter’s mission to redefine mental health care through innovation, compassion, and clinical excellence.
• Dynamic Variety → From coordinating travel and meetings to managing special projects and personal logistics, every day brings a new challenge and opportunity to make an impact.
• Competitive Compensation → $80,000-90,000 per year DOE with benefits including medical, dental, vision, paid time off, and a 401(k) with a 6% match.
• Schedule & Location → Monday–Friday, 8:30 a.m.–5:00 p.m. based at our Corporate Office in Dana Point, CA.
• Wellness & Balance → Enjoy supportive leadership, predictable hours, and an organization that values work-life balance.
• Professional Growth → Work closely with executive leadership and gain exposure to high-level strategy, operations, and project management.

What You’ll Do

Executive Support →

• Manage complex calendars, appointments, and travel arrangements for the CEO.
• Anticipate needs before they arise; prepare materials, briefings, and follow-ups. 
• Prioritize and manage email, calls, and correspondence to maintain efficient communication.
• Prepare polished reports, presentations, and documents for internal and external use.
• Coordinate meetings, including agenda preparation, note-taking, and follow-up action tracking.
• Conduct research and compile data to support decision-making.
• Maintain confidential records, contracts, and executive files with discretion and professionalism.

Project & Operations Support →

• Assist in the planning and execution of both business and personal projects.
• Assist with select personal tasks and logistics as needed to support the CEO’s effectiveness 
• Liaise with vendors, contractors, and service providers as needed.
• Collaborate with the Administrative Assistant and other departments on HR coordination, vendor management, and company events.
• Provide administrative support for strategic initiatives as assigned.

Who You Are

• A trusted professional with exceptional organization, time management, and prioritization skills.
• Skilled at anticipating needs, juggling multiple priorities, and maintaining composure in a fast-paced, high-demand environment.
• Highly detail-oriented, ensuring accuracy and follow-through across all tasks and communications.
• Experienced in managing complex logistics, scheduling, and confidential information with discretion.
• A clear and proactive communicator with polished interpersonal skills and strong professional judgment.
• Comfortable working independently while providing seamless support to senior leadership.
• Experienced in executive or personal assistance (3 years preferred).
• Proficient in Microsoft Office Suite, Google Workspace, and project management tools.

Why Alter Behavioral Health?

• Mission-Driven Work → Support leadership in driving initiatives that make a real difference in mental health care.
• Career Stability → Full-time schedule with comprehensive benefits designed for long-term success.
• Collaborative Culture → Join a professional, supportive environment where your contributions are valued and visible.
• Growth & Learning → Gain insight into executive leadership, business operations, and organizational strategy.

At Alter Behavioral Health, your work behind the scenes enables our mission to thrive - creating hope, healing, and structure for those on their mental health journey.

Minimum Qualifications & Requirements

• 3 years as an Executive Assistant or Personal Assistant to Executive Leadership
• Strong proficiency in Microsoft Office Suite, Google Workspace, and project management tools.
• Excellent communication, multitasking, and problem-solving abilities.
• Ability to handle confidential information with professionalism and discretion.
• Highly organized with an eye for detail and the ability to anticipate executive needs.
• Experience coordinating high-profile travel, events, or personal projects preferred.

DISCLAIMER – This posting provides a general overview of the Executive Assistant role at Alter Behavioral Health. It is not a complete or exhaustive list of all responsibilities, duties, requirements, or conditions of employment. Specific job functions and expectations may be modified at the discretion of the company in accordance with business needs.

Salary : $80,000 - $90,000