What are the responsibilities and job description for the Assistant to VP/SVP position at ALTEN?
Job Description
Top 5 Required Skills
Supporting the North America Customer and Partner Organization, the Executive Assistant role provides direct support to the multiple VPs located in San Diego, as well as backup support to the SVP & President. The Executive Assistant must be creative, solution-oriented, resourceful and must enjoy working within a fast-paced, dynamic environment. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, strong attention to details and demonstrated ability to maintain a realistic balance among multiple priorities.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
How many rounds of interviews should be expected? 2 rounds - 1st with Biz Ops HRBP, 2nd with VPs SVP
Work Location: San Diego - Bldg N *Must be available to travel to Santa Clara, CA. for meetings/team events
Shift: Hour/Days of Work - 1st Shift
Top 5 Required Skills
- Experience with executive calendar management, meeting coordination, and prioritization
- Experience with travel coordination and basic event planning
- Comfortability in managing changing priorities and working in fast-paced environments; ability to handle multiple tasks and deadlines efficiently
- Ability to maintain a high level of integrity and discretion in handling confidential information
- Strong written and verbal communication for professional correspondence
- Experience with Outlook for emails and calendaring
- Experience with Microsoft Teams for communications
- Experience with Travel and Expense (such as Concur, SAP Travel, etc)
- Basic knowledge of other Microsoft Office Suite including Excel, PowerPoint, and Word
- High School Degree; Associates or Bachelor's degree required
- 6 years of related experience required in working in an executive assistant role supporting Executive or C-Level executives preferred
- Calendar Management
- Travel Coordination
- Meeting Scheduling
- Confidentiality
- Professionalism
- Communication Skills
- Problem-Solving
- Microsoft Office
Supporting the North America Customer and Partner Organization, the Executive Assistant role provides direct support to the multiple VPs located in San Diego, as well as backup support to the SVP & President. The Executive Assistant must be creative, solution-oriented, resourceful and must enjoy working within a fast-paced, dynamic environment. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, strong attention to details and demonstrated ability to maintain a realistic balance among multiple priorities.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
- Provide sophisticated calendar management for multiple members of the North America Customer and Partner leadership team. Prioritize inquiries and requests while troubleshooting conflicts focused on external engagements including business reviews, speaking engagement and high-profile external meetings as well as CEO/CFO-level internal meetings; make judgements based on priority to rapidly address last minute changes to schedules and ensure stakeholders are kept abreast.
- Manage travel schedule. Ability to book and manage complex domestic and international travel.
- Event planning and management. End-to-end management of team events, including ability to recommend/plan schedule, book, and ensure smooth execution.
- Complete a broad variety of administrative tasks which could include: maintaining organizational charts, contact lists, completing expense reports, and general administrative responsibilities.
- Serve as a point of contact for internal and external constituencies on all matters pertaining to the VPs supporting, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect leaders' style and organization policy.
- Other projects/duties assigned for the overall benefit of the organization such as the organization's site and team events.
- Integrity: Demonstrated leadership to maintain credibility, trust, and support with Executives.
- Communication: Able to interact with people of all levels in a confident, professional manner.
- Agility: Ability to think outside of the box with a sense of urgency.
- Resilience: Sustainability and resilience under pressure.
- Responsive & Collaborative: Ability to collaborate effectively with executive leaders in the company and with other executive admins. Proactive in work style and responsiveness in support of the executive leader and team needs.
How many rounds of interviews should be expected? 2 rounds - 1st with Biz Ops HRBP, 2nd with VPs SVP
Work Location: San Diego - Bldg N *Must be available to travel to Santa Clara, CA. for meetings/team events
Shift: Hour/Days of Work - 1st Shift