Executive Assistant

Job Title : Executive Assistant

Location : Phoenix, AZ

Employment Type : Full-Time, On-Site

Schedule : Monday - Friday

Job Description : We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to 5-8 executives in our corporate healthcare office. This role is crucial in ensuring efficient operations and facilitating communication across departments.

Responsibilities :

• Calendar Management : Coordinate and manage multiple executives' schedules, including arranging meetings, appointments, and travel plans.
• Communication Liaison : Serve as the primary point of contact between executives and internal / external stakeholders, handling correspondence and phone calls professionally.
• Meeting Coordination : Organize and prepare materials for meetings, take minutes, and follow up on action items.
• Document Preparation : Draft, proofread, and edit reports, presentations, and other documents as needed.
• Office Management : Oversee office supplies, coordinate with vendors, and ensure the workspace meets the executives' needs.
• Confidentiality : Handle sensitive information with the utmost discretion and maintain confidentiality at all times.
• Project Assistance : Support special projects by conducting research, compiling data, and providing administrative assistance as required.

Qualifications :

Skills :

Work Environment : This position operates within a corporate office setting in the healthcare industry, requiring regular interaction with executives, staff, and external partners to support organizational objectives.

This role is ideal for a dedicated professional who excels in a dynamic environment and is committed to supporting executive leadership in achieving organizational success.